HVAC Parts & Supplies - Catalog - COOP

Bergen County, New Jersey, through the New Jersey Cooperative Purchasing Alliance (NJCPA), is soliciting sealed bids for a catalog-based cooperative procurement of HVAC Parts & Supplies, designated as BC-BID-26-10. The contract will cover a 24-month initial period with one optional 12-month renewal, enabling participating public agencies to purchase repair and maintenance components for heating, ventilation, and air conditioning systems. Eligible products include temperature and pressure controls, fluid and steam valves, regulators, HVAC motors, impellers, instruments, gauges, thermostats, boiler and oven controls, and component parts such as relays, circuit card assemblies, and switches. The procurement explicitly excludes capital equipment and maintenance or installation services. Contractors are limited to supplying parts from 28 approved manufacturers, including Carrier, Trane, Honeywell, and Johnson Controls. Electronic bids must be submitted through the County's eProcurement platform, Bonfire, at www.Bergenbids.com by Tuesday, February 10, 2026, at 12:00 Noon prevailing time, with delivery requirements mandating F.O.B. destination, routine orders within 15 working days, and emergency orders within 24 hours.

The procurement supports participation from Qualified Minority Business Enterprises (MBE), Qualified Women's Business Enterprises (WBE), Qualified Veteran Business Enterprises (VBE), and Small Business Enterprises (SBE), with specific ownership and control requirements. Businesses must be independently owned and operated, with principal places of business in New Jersey and at least 51 percent ownership and control by minority members, women, veterans, or small business owners. Certification can be obtained from various state and federal agencies, including the State of New Jersey Department of Treasury, Port Authority of New York and New Jersey, NJ Transit, the United States Small Business Administration, or the United States Department of Veteran Affairs. Vendors must incorporate a 1% administrative fee into their pricing, payable quarterly to Bergen County based on aggregate purchases. While no specific contract value is detailed, the cooperative currently maintains over 270 members across more than 15 counties, suggesting potential significant sales volume. Contractors must provide quarterly sales reports and annual usage reports, and represent that the offered pricing is the lowest overall available to public agencies, with the ability to extend pricing to cooperative members beyond Bergen County.