HVAC On Call - Western Region

The Nevada State Purchasing Division and Nevada Division of State Parks are seeking qualified vendors to provide on-call HVAC services for the Western Region, specifically targeting state parks including Lahontan State Recreation Area, Fort Churchill State Historic Park, and Walker River Recreation Area. The Request for Proposals (RFP) S3533 requires contractors to perform emergency HVAC maintenance and repair services, covering a comprehensive range of systems such as packaged units, rooftop HVAC, split systems, heat pumps, boilers, hydronic heating systems, furnaces, ventilation systems, ductwork, exhaust fans, and refrigeration circuits. Vendors must have an active Nevada business license, current SAM.gov registration, and meet specific ethical and legal standards. The proposal evaluation will be based on four equally weighted factors: demonstrated experience, conformance with RFP terms, expertise of key personnel, and cost. The solicitation was released on 10/27/2025, with proposals due by 11/20/2025 at 10:00am, and the state intends to award a single four-year contract with an estimated start date of 01/15/2026, subject to Board of Examiners approval.

The procurement offers a 5% preference for Nevada-based businesses and requires strict adherence to insurance requirements, including maintaining comprehensive coverage with specific limits across multiple insurance categories. Contractors must provide certificates of insurance before work commences and ensure all insurers are licensed in Nevada with an A.M. Best rating of at least A-VII. While no specific incumbent vendors are mentioned, the contract will cover multiple state park locations in Nevada's Western Region. Pricing will be based on labor rates for regular, after-hours, holiday, and weekend services, with additional provisions for parts markup, travel fees, and potential on-call or standby fees. Although the exact contract value is not specified, the detailed cost schedule suggests a comprehensive pricing structure that allows for flexible service delivery. Vendors must also complete a Certification Regarding Lobbying form and comply with all state and federal regulatory requirements, with potential civil penalties for non-compliance.