HVAC maintenance repairs & repair parts

The State of South Carolina, specifically the Materials Management Office on behalf of the Governor's School for Science & Mathematics (GSSM) located in Hartsville, is seeking a comprehensive HVAC maintenance and repair services contract. The solicitation requires a qualified contractor to provide preventative maintenance, inspections, repairs, and replacement services for heating, ventilation, and air conditioning systems at the GSSM campus. Specific service requirements include annual preventative maintenance on boiler room and chiller room equipment, maintenance of eight DES Champ A/C units, three Mitsubishi mini-splits, and seven Trane air handlers. Mandatory minimum qualifications for contractors include HVAC and refrigerant certification, ABB controller certification, and at least three references for similar contracts. The evaluation criteria will be weighted as follows: cost (60 points), technical response (30 points), and experience and qualifications (10 points). Key dates include a non-mandatory pre-bid conference on September 1, 2023, at 11:00 AM EST, questions due by September 5, 2023, at 11:00 AM EST, offer submission deadline of October 5, 2023, at 11:00 AM EST, and award notification scheduled for October 20, 2023.

The contract will have a one-year term with four optional one-year renewals, creating a potential five-year contract period from November 4, 2023, to November 3, 2028. Contractors must maintain at least three specialized chiller service technicians within 30 miles of the site, available on call 24 hours daily, with a two-hour emergency response time. All replacement parts must be original equipment manufacturer (OEM) parts, and the contractor must be a licensed mechanical contractor in South Carolina. Insurance requirements are stringent, including Commercial General Liability of at least $1,000,000 per occurrence, Auto Liability of at least $1,000,000 per accident, and Worker's Compensation with statutory limits and Employer's Liability of at least $1,000,000 per accident. The solicitation allows for South Carolina state preferences, including resident vendor, resident contractor, and resident subcontractor preferences for qualifying vendors. While no specific budget range is provided, the comprehensive nature of the HVAC maintenance and repair services suggests a significant annual investment for the Governor's School for Science & Mathematics.