HVAC maintenance & monitoring-hksp

The South Carolina Department of Parks, Recreation & Tourism is requesting bids for comprehensive HVAC and Building Control Systems maintenance and monitoring services at Hickory Knob State Resort Park in McCormick, South Carolina, with proposals due September 16, 2026 at 2:00 PM and questions due by September 7.

Bidders must hold a South Carolina Mechanical Contractor license with appropriate sub-classifications and a valid business license. The contractor will provide preventive maintenance, repairs, and 24/7 emergency response for all HVAC and building control systems across The Lodge, Long Cane Center, Convention Center, Meeting Rooms, Pro Shop, and associated automation systems. Preventive maintenance visits must occur at least four times annually during normal business hours (8:00 AM to 5:00 PM, Monday through Friday); emergency technicians must arrive on-site within two hours. The contractor must maintain an inventory of replacement parts available within 24 hours, implement a computerized service management system, offer off-site monitoring capabilities, and submit resumes of qualified technicians and engineers. A comprehensive service implementation plan is due within 45 days of award.

The contract structure is fixed annual service pricing with no additional cost to the park for parts, materials, labor, or standard maintenance activities. The initial term is one year beginning October 2, 2026, with two one-year renewal options, creating a potential three-year period ending October 1, 2029. Award will be made to the lowest responsible and responsive bidder. Award notification is scheduled for September 23, 2026. Site visits are available by appointment at Hickory Knob State Resort Park, 1591 Resort Drive, McCormick, SC 29835.