Amendment 1-HVAC Maintenance- HKSP.pdf
PDF 198 KB Posted
- Attached to
- HVAC MAINTENANCE & MONITORING-HKSP
- Solicitation number
- 5400030067
- Issued by
- Richland County, South Carolina
About this file
This is Amendment 1 to a solicitation issued by the South Carolina Department of Parks, Recreation & Tourism for HVAC maintenance and monitoring services at Hickory Knob State Resort Park in McCormick, South Carolina. The solicitation requests comprehensive HVAC and building control systems maintenance and monitoring services across multiple facilities at the park, including The Lodge, Long Cane Center, Convention Center, meeting rooms, and the pro shop. The contract is structured for a one-year initial term beginning October 2, 2026, with two one-year renewal options, creating a potential three-year contract period ending October 1, 2029. Offers must be submitted online by September 16, 2026 at 2:00 PM, with questions due by September 7, 2026 at 2:00 PM. Site visits are available by appointment at the park location. Award will be announced on September 23, 2026. The contractor must hold a valid South Carolina Mechanical Contractor license with appropriate sub-classifications and maintain a current business license.
Amendment 1 clarified that the contract term is 36 months (three years) rather than the 60 months initially referenced in the bidding schedule. The contract utilizes a fixed annual service pricing model with no additional costs to the park for parts, materials, labor, or standard maintenance activities beyond the annual fee. The contractor must provide preventive maintenance visits at least four times annually during normal business hours (Monday through Friday, 8:00 AM to 5:00 PM), maintain 24-hour emergency response capability with two-hour on-site arrival, implement a computerized service management system with monthly reporting via email, and maintain an inventory of replacement parts available within 24 hours. A comprehensive service implementation plan must be submitted within 45 days of award. Award will be made to the lowest responsible and responsive bidder. Bidders must acknowledge receipt of this amendment through submission or other specified means.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| HVAC Maint. & Monitoing-HKSP.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
S
State of South Carolina
Amendment 1 9/8/26
Solicitation:
Date Issued:
Procurement Officer:
Phone:
E-Mail Address:
Mailing Address:
5400030067 08/19/2026
ALICIA SANDERS
803-734-1302 asanders@scprt.com SC Dept Parks, Recreation & Tourism Attn: Procurement 1205 Pendleton Street, Room 517 Columbia SC 29201-3757
DESCRIPTION: HVAC Maintenance & Monitoring -Hickory Knob State Park
USING GOVERNMENTAL UNIT: SC Dept. of Parks, Recreation & Tourism
SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov
SUBMIT OFFER BY (Opening Date/Time): 09/16/2026 by 14:00 PM (See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: 09/07/2026 by 14:00 PM (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: 1
CONFERENCE TYPE: Site Visit DATE & TIME: By Appointment
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)
LOCATION: Hickory Knob State Resort
Park, 1591 Resort Drive, McCormick, SC
29835
AWARD &
AMENDMENTS
Award will be posted on 09/23/2026. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the
Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See
"Signing Your Offer" provision.)
NAME OF OFFEROR
(full legal name of business submitting the offer)
Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
DATE SIGNED
TITLE
(business title of person signing above)
STATE VENDOR NO.
(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME
(printed name of person signing above)
STATE OF INCORPORATION
(If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other_____________________________
___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)
COVER PAGE - ON-LINE ONLY (MAR. 2015)
http://www.procurement.sc.gov/
Amendment 1
AMENDMENTS TO SOLICITATION (JAN 2004)
The Solicitation may be amended at any time prior to opening. All actual and prospective
Offerors should monitor the following web site for the issuance of Amendments:
www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.
[02-2A005-1]
Questions from Offerors
1.) Page 3 Maximum Contract Period states that this contract will be for one year, with two one-year possible renewals, for a potential period of 3 years. Page 32 section 8 Bidding Schedule indicates that it is for 60months. Can you please clarify the length of the contract.
State’s response: 36 months
Line Number Quantity Unit of Measure Unit Price Extended Price
0001 60.000 36.00 Months
Product Catg.: 94155 - HVAC Systems Maintenance and Repair Power Plant
Item Description: HVAC Maint. & Monitoring Year 5 3 years
Tendering Text: HVAC and building control systems maintenance and monitoring services at Hickory Knob State
Resort Park as per attached specifications.
2.) Page 18, Section 14, Performance management system. We currently maintain Pm and service records in our system; however, these would be sent out monthly via email. All records would be available as requested at any time. Will this satisfy this section of the contract?
State’s Response: Yes
File details come from the government source that posted it. Updated .