HVAC Maintenance and Repairs for Orange County Utilities Sites
Closed State & local contract opportunity
- Solicitation number
- Y27-105
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- 72101511 Air conditioning installation or maintenance or repair service
- 72151005 Boiler pressure controller installation
- 72154100 Distribution and conditioning system equipment maintenance and repair services
- 72151006 Boiler pressure controller maintenance or repair or operation
- 72151207 Heating and cooling and air conditioning HVAC installation and maintenance service
- 72154102 Heat exchanger maintenance or repair service
- 72154110 Fin fan cooling tower maintenance and repair service
- Point of contact
-
- Tiffany Fulse tiffany.fulse@ocfl.net (689) 258-5401
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is requesting sealed bids for HVAC maintenance and repairs across Orange County Utilities sites (Y27-105), with offers due October 6, 2026 at 4:00 pm ET via the OpenGov e-Procurement Platform; questions are due September 1, 2026 at 5:00 pm ET. A 5% service disabled veteran business (SDVB) preference applies, with preference percentages ranging from 3% to 8% based on bid thresholds.
The scope covers preventative maintenance, repairs, filter changes, installations, replacements, tests, and inspections at multiple facilities including Northwest Regional Facility, Admin Building, Eastern Regional Water Facility, Southwest Regional Water Facility, Henry West Regional Water Facility, and various pump stations and solid waste facilities. The contractor must furnish all materials, labor, supervision, supplies, and equipment. Quarterly preventative maintenance inspections and filter change-outs are required unless otherwise specified. MERV-8 filter replacements are inclusive in the per-visit bid price; refrigerant is additional. Emergency repair response must occur within 15 minutes by phone and 60 minutes to 2 hours on-site with 24/7/365 availability; routine repairs require 30-minute phone response and 4 to 24-hour on-site response during business hours. The contractor must hold a valid Florida State Air Conditioning Contractor License (Certified Class A, Certified Class B, or Registered) and all assigned technicians must possess EPA Section 608 Universal Technician Certification. All personnel require Level I background checks and five-panel drug screens within ten business days of county request. Work must comply with OSHA, NFPA, ASHRAE, ANSI, and NEMA standards. Fully equipped service vehicles and all required personal protective equipment must be provided at no additional cost.
The contract term is five years with initial prices firm for one year and CPI-U escalation/de-escalation thereafter subject to a 4% maximum increase without additional authorization. Award is made on an all-or-none basis per lot to the lowest responsive and responsible respondent. Commercial general liability insurance of at least $1,000,000 per occurrence, commercial automobile liability of $1,000,000 per accident, and workers' compensation with statutory limits plus $500,000 employers' liability are required. Three client references, including at least one government agency, and compliance certifications including human trafficking affidavit, e-verification, drug-free workplace, and non-collusion are required.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for HVAC Maintenance and Repairs for Orange County Utilities Sites (Y27-105)
Sealed offers for furnishing the above will be accepted up to 4:00 pm ET on Tuesday, October 6, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the Respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the Respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm ET
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Tuesday, September 1, 2026 at 5:00 pm ET. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No Respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any Respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email tiffany.fulse@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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