HVAC Maintenance and Repair Services

The Borough of Leonia in Bergen County, New Jersey, is soliciting bids for a comprehensive two-year HVAC Maintenance and Repair Services contract (Bid #25-12) with an option to renew for an additional two years. The procurement covers maintenance and repair services for HVAC, AC, heating units, and elevators across nine municipal facilities, including the DPW, Borough Hall, Library, Recreation Center, Senior Center, Fire Department, Municipal Center, and Old Police Building. The scope of work requires four annual inspections involving filter changes, belt replacements, and detailed equipment condition assessments. Bidders must submit comprehensive pricing structures with separate rates for carriers and chillers for each contract year, and provide hourly rates for licensed mechanics and helpers, including regular, overtime, and holiday rates. The public bid opening is scheduled for October 8, 2025, at 10:30am, to be conducted electronically on the BIDNET Direct platform and recorded via Zoom meeting. Mandatory submission requirements include business registration certificates, non-collusion affidavits, equal employment opportunity documentation, and proof of contractor registration.

The procurement appears to be open to all qualified contractors, with an emphasis on compliance with New Jersey state regulations including prevailing wage requirements, anti-discrimination provisions, and federal debarment restrictions. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders must demonstrate comprehensive technical capabilities and regulatory compliance. Contractors will be expected to provide detailed documentation of their qualifications, licensing, and ability to service multiple municipal facilities with varied HVAC systems. Although a specific budget range is not disclosed in the available documentation, the multi-year contract structure and requirement for comprehensive service across nine municipal locations suggests a potentially significant contract value. Interested bidders can obtain additional information and technical support by contacting the provided phone number (1-800-835-4603, option #2) or participating in the scheduled Zoom bid opening meeting with the meeting ID 825 0152 7468 and passcode 087850.