HVAC LABOR SERVICES Pre-Bid Site Visit on September 30, 2026 at 9am - Addendum 2- Updated Bid date and Additional Questions

Grambling State University's Purchasing Department is requesting bids on HVAC labor services for campus buildings under IFB 50018-270005, with bids due October 13, 2026 at 2:00 p.m. CST and a mandatory pre-bid site visit on September 30, 2026 at 9:00 a.m. at the Purchasing Conference Room, 429 Main Street, Grambling, Louisiana.

The scope covers as-needed and emergency HVAC labor, troubleshooting, diagnosis, repair, and replacement of HVAC equipment components across all campus facilities. The contractor must respond to as-needed service calls within 24–48 hours and emergency calls within 60–90 minutes. Bids must include all labor, materials, equipment, tools, supplies, and trip charges on an F.O.B. Grambling State University Destination basis.

The contract duration is twelve months from award with no renewal terms specified. The University reserves the right to add or remove facilities and to award to multiple contractors. Net 30 payment terms apply. All prices must remain firm until completion of services.

Contractors must hold a Louisiana contractor's license and provide supervisory oversight and adequate trained personnel. Insurance requirements include commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate), automobile liability ($1,000,000 combined single limit), and workers compensation coverage, naming Grambling State University as an additional insured. A bid bond equal to 5% of the total bid amount is required and must transition to a performance bond upon selection.

The University is tax-exempt and will not pay taxes on invoices. It reserves the right to reject any or all bids, award items separately or on an all-or-none basis, and cancel contracts for nonperformance or convenience with appropriate notice. Bid opening occurs October 13, 2026 at 2:45 p.m. CST via Zoom.