HVAC Installation and Replacement

The Fort Worth Transportation Authority, operating as Trinity Metro, is soliciting proposals through a Request for Proposal (RFP) for HVAC installation and replacement services at the Trinity Metro Administration Building located at 801 Grove Street, Fort Worth, Texas 76102. The scope of work encompasses the complete demolition and removal of seven existing chilled water fan coil units, capping of chilled water lines, installation of two Lennox 3-ton rooftop units with associated curbs, fabrication and installation of ductwork with supply and return air grills, installation of programmable thermostats, condensate drainage piping, and coordination of one crane lift from the south side parking lot. The contractor must furnish all labor, materials, equipment, engineered-stamped drawings, and crane services necessary to deliver a complete, code-compliant, and fully operational system in a turnkey manner, with work performed strictly on Saturdays and Sundays over a phased 16-week timeline. Contractors must demonstrate experience and qualifications in HVAC system installation, possess comprehensive general liability insurance with limits of $2,000,000, maintain workers' compensation insurance, comply with OSHA standards, and meet Davis-Bacon prevailing wage requirements as this project is federally funded through the Federal Transit Administration (FTA). Evaluation criteria include system functionality, contractor qualifications, approach to services, pricing and cost effectiveness, and compliance with all required forms and regulations. A mandatory walk-through is scheduled for Thursday, February 26, 2026, at 10:00 AM CST; written questions must be submitted by March 13, 2026, at 5:00 PM CST; and proposals are due March 19, 2026, at 2:00 PM CST via virtual Microsoft Teams submission or hard copy delivery. The Trinity Metro Board meeting to recommend contract approval is scheduled for April 13, 2026, with contract execution anticipated for April 2026.

This procurement carries no Disadvantaged Business Enterprise (DBE) set-aside; however, DBE firms are encouraged to participate. No incumbent vendors or current contractors are identified in the procurement documents. The contract will be fixed-price with an initial one-year term and will require the selected contractor to submit a bid bond equal to five percent of the proposal price, along with performance and payment bonds at one hundred percent of the contract value upon contract execution. Contractors must comply with Buy America certification requirements, Federal Transit Administration regulations, civil rights provisions, and suspension and debarment certifications, and must submit numerous forms including conflict of interest acknowledgments, non-collusion affidavits, and business questionnaires. Trinity Metro will provide owner-supplied work including roofing removal, roof deck preparation, insulation and flashing installation, and electrical tie-ins. No specific budget range or award value is disclosed in the procurement documents; however, contractors should note that pricing will be evaluated as part of the overall selection criteria, and the award will be made to the responsive, responsible proposer whose proposal provides the best value.