HVAC Filters For Orange County Convention Center

Orange County, Florida is conducting a competitive procurement (Invitation for Bids No. Y24-135) for HVAC filters specifically for the Orange County Convention Center. The solicitation seeks a term contract to provide high-quality industrial-grade air filters, including multiple variants such as Merv 8, Merv 13, Merv 14, and Carbon filters in various sizes. Bidders must supply first-line filters with pleated design, expanded metal backing, and specific technical efficiency ratings. The procurement requires electronic submission through the OpenGov e-Procurement Platform, with responses due by 4:00 PM EST on December 19, 2023. Respondents must create a free account on the platform and submit unprotected electronic files in standard formats like Microsoft Word, Excel, PowerPoint, or PDF. The contract will have an initial one-year term with potential for four additional one-year renewals, contingent on mutual agreement. Technical specifications and compliance documentation are mandatory, including references, business tax receipts, and authorized distributor documentation.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract is structured as a requirements contract with no guaranteed minimum purchase volume, allowing flexibility in order quantities. Pricing will be firm for the initial contract period, with potential price adjustments using the Producer Price Index (PPI) at subsequent renewal periods, limited to a maximum of 4% increase. Invoicing will be managed through the Orange County Convention Center's Business Division, with payments governed by Florida's Local Government Prompt Payment Act. While a specific budget range is not detailed, the estimated annual bid value will be determined by the unit prices submitted by the winning bidder across the various filter sizes and types. Bidders must provide comprehensive compliance forms, including drug-free workplace certification and conflict of interest statements. Technical support for the OpenGov Platform is available during business hours to assist potential respondents with submission requirements.