HVAC Equipment Replacement Project

The West Virginia Division of Corrections and Rehabilitation (WVDCR) is seeking competitive bids for an HVAC Equipment Replacement Project at the Mount Olive Correctional Complex and Jail, located at 1 Mountainside Way in Mount Olive, WV. The procurement is structured as an Agency Request for Quote (ARFQ 0608 DCR2600000004) for a lump sum contract to replace eleven existing HVAC rooftop units across six buildings. The project requires 25-ton, single packaged R-454B air conditioners that operate on natural gas for heating and 208-volt, 3-phase electricity. Contractors must have a valid West Virginia Contractors License and demonstrate at least five years of experience with factory-trained technicians. Key project requirements include completing the installation within 240 calendar days of the notice to proceed, adhering to strict facility security protocols, and passing comprehensive background checks. The mandatory pre-bid meeting was held on August 6, 2025, with questions due by August 13, 2025, and final bid submissions required by August 20, 2025, at 10:30 AM EST. The contract will be awarded to the lowest qualified responsible bidder meeting all specified technical and operational requirements.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must comply with extensive security requirements, including managing tools and vehicles according to facility protocols and undergoing comprehensive background checks. The project includes robust warranty provisions, including a one-year comprehensive warranty, five-year compressor warranty, and ten-year warranty on heat exchangers. While no specific budget range is detailed, the project will be funded through the West Virginia Division of Corrections and Rehabilitation, with a 10% retainage held on pay applications until project completion. The point of contact for the bid is Philip K. Farley, who can be reached at philip.k.farley@wv.gov or (304) 549-1050. Invoicing and project management will be handled through the Division of Corrections Central Office in Charleston, WV, with the physical implementation occurring at the Mount Olive Correctional Center. The comprehensive contract drawings and technical specifications suggest a structured, multi-disciplinary approach to modernizing the facility's environmental control systems.