ARFQ 0608 DCR2600000004 - Addendum No. 1.pdf
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- Attached to
- HVAC Equipment Replacement Project
- Solicitation number
- ARFQ-0608-DCR2600000004-2
- Issued by
- Calhoun County, West Virginia
About this file
This document is an Addendum No. 1 for a Request for Quotation (ARFQ 0608 DCR2600000004) issued by the Department of Corrections for an HVAC Equipment Replacement Project at the Mount Olive Correctional Complex and Jail. The project involves replacing HVAC rooftop units across six buildings, with specific electrical and installation requirements. The work must be completed within 365 calendar days of receiving the Notice to Proceed, and the bid submission deadline remains 10:30 AM E.S.T. on August 20, 2025. The addendum provides critical clarifications, including electrical specifications for disconnects, wiring, and installation constraints, with special consideration for the 24/7 occupied nature of the facilities.
The addendum includes several key operational requirements for the contractor, such as removing and replacing existing HVAC rooftop units in a manner that minimizes disruption, with permission to take up to two days to get each new unit operational. The electrical work involves using existing fuses, replacing non-fused disconnect switches, and installing new electrical wires sized appropriately for the new HVAC units. The contractor must also extend existing ductwork to meet current code requirements. A mandatory pre-bid sign-in sheet is attached, documenting the vendors who attended the pre-bid meeting and are potentially eligible to bid on the project.
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Text version
ARFQ 0608 DCR2600000004
REQUEST FOR QUOTATION
HVAC EQUIPMENT REPLACEMENT PROJECT
MOUNT OLIVE CORRECTIONAL COMPLEX AND JAIL
HVAC EQUIPMENT 1 ADDENDUM NO. 1
REPLACEMENT PROJECT
ADDENDUM NO. 1
Clarifications:
C1: Attached is the mandatory pre-bid sign-in sheet.
C2: All work must be completed within three hundred sixty-five (365) calendar days upon receipt of Notice to Proceed.
C3: Electrical clarification: Each of the existing HVAC rooftop units are fed electric from the existing fused disconnect switch in the electrical room per building that it is located on.
There are three (3) existing, two hundred (200 A) amp fusses in each disconnect switch.
The contractor must use the existing fuses. From each fused disconnect switch inside each electrical room, there is existing 3/0 wire installed to the non-fused disconnect switch. The contractor must use the previously stated 3/0 wires.
C4: Electrical clarification: The existing two hundred (200 A) amp NEMA 3R disconnect switches that are connected to each HVAC rooftop unit are non-fused. The contractor must replace the existing two hundred (200 A) amp NEMA 3R disconnect switches with new two hundred (200 A) amp NEMA 3R non-fused disconnect switches.
C5: Electrical clarification: The contractor must replace the existing electrical wires that are installed between the two hundred (200 A) amp NEMA 3R non-fused disconnect switch to the new HVAC rooftop units with new. The contractor must size the new electrical wires with the requirements of the new HVAC rooftop units.
C6: Because each of the six (6) buildings are occupied twenty (24) hours a day, seven (7) days a week, the contractor must only remove the amount of existing HVAC rooftop units as the new HVAC rooftop units can be installed and brough back online on the same day. With the concerns stated at the mandatory pre-bid meeting about the previously stated in the specifications with removing the existing HVAC rooftop unit, setting the new HVAC rooftop unit, and doing all the connections, the DCR will allow the contractor for up to two (2) days to get the new HVAC rooftop unit in operation.
C7: The contractor must extend the existing ductwork that is located beside each of the existing rooftop units above the height of the new HVAC rooftop units and must meet the current code requirements.
C8: The bid time and date remain the same: 10:30 AM E.S.T. August 20, 2025
File details come from the government source that posted it. Updated .