HVAC Equipment Replacement Project

The West Virginia Division of Corrections and Rehabilitation (DCR) is seeking qualified contractors for an HVAC Equipment Replacement Project at the Mount Olive Correctional Complex and Jail located at 1 Mountainside Way in Mount Olive. The procurement is a lump sum contract to replace eleven existing HVAC rooftop units across six buildings (Stuart Hall, Paugh Hall, Birch Hall, Elm Hall, Oak Hall, and Pine Hall) with new 25-ton, single packaged R-454B air conditioner units. Contractors must demonstrate specific qualifications, including having factory-trained technicians with five years of experience and a proven track record of successfully completing at least five similar projects. A mandatory pre-bid meeting is scheduled for August 6, 2026, at 10:00 AM EST, with questions accepted until August 13, 2025, at 2:00 PM EST, and bid submissions due by August 20, 2025, at 10:30 AM EST. The project requires strict adherence to detailed specifications for electrical connections, natural gas piping, building automation controls, and roof modifications, with the contract having a fixed period of 240 calendar days from the notice to proceed.

There are no specific set-aside designations mentioned in the documentation for disadvantaged enterprises or restricted vendor categories. The procurement does not list incumbent vendors or specify integration requirements with existing infrastructure. The contract includes specific warranty provisions: a one-year warranty on the complete project, a five-year warranty on compressors, and a ten-year warranty on aluminized steel tubular heat exchangers. Contractors must comply with extensive security protocols, including background checks, tool inventories, and facility access restrictions. The payment structure includes ten percent retainage on each pay application, with 50% releasable at substantial completion and the remainder at final completion. While a precise budget range is not explicitly stated, the comprehensive technical drawings and detailed project specifications suggest a significant infrastructure investment by the state of West Virginia. The lowest qualified responsible bidder meeting all specifications will be awarded the contract.