HVAC Equipment Replacement Project

The West Virginia Division of Corrections and Rehabilitation has issued a comprehensive HVAC Equipment Replacement Project for the Lakin Correctional Center and Jail located in West Columbia, West Virginia, solicited under ARFQ 0608 DCR2500000034. The procurement involves a complete replacement of HVAC systems across multiple building areas (zones A through J), including rooftop units, air handling units, exhaust fans, condensing units, and associated electrical systems. Bidders must demonstrate experience with three similar projects completed within the last ten years and submit an AIA A305 Contractor's Qualifications Statement. The project requires installing a new Direct Digital Control (DDC) system, performing comprehensive duct cleaning, reconnecting power to new HVAC equipment, and integrating new smoke detectors with the existing fire alarm system. Key procurement dates include a mandatory pre-bid meeting held on March 6, 2025, at 10:00 AM EST, with questions accepted until 2:00 PM EST on March 27, 2025, and bid submissions due by 10:30 AM EST on April 10, 2025. The project has a proposed completion timeline of 365 days from the Notice to Proceed, with liquidated damages of $500 per consecutive calendar day for delays beyond the substantial completion date.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The project will be awarded as a General Contract covering all trades, with bidders required to provide a bid security of 5% of their total bid amount and demonstrate capability to obtain required insurance and bonds. While no incumbent vendors are specifically identified, the project involves replacing existing HVAC equipment from manufacturers including York, Trane, McQuay, and Greenheck, suggesting potential integration considerations with current infrastructure. The project will integrate with an ongoing lightning protection, grounding, and bonding project scheduled to start on March 24, 2025, and requires coordination with facility security, including a minimum of two security escorts during work periods. The solicitation indicates the project is funded through the West Virginia Division of Corrections and Rehabilitation, with the project overseen by Philip Farley II, Director of Engineering, Construction, and Maintenance, though specific budget ranges are not explicitly stated in the available documentation.