HVAC Equipment Replacement Project

The West Virginia Division of Corrections and Rehabilitation is soliciting competitive bids for an HVAC Equipment Replacement Project at the Lakin Correctional Center and Jail, located in West Columbia, Mineral County. The project involves comprehensive HVAC system upgrades, including replacing existing HVAC equipment throughout the women's prison facilities, installing new Direct Digital Controls (DDC) for the entire facility, performing duct cleaning for all existing ductwork, and reconnecting power to new HVAC equipment. Bidders must submit a 5% bid security and demonstrate qualifications through an AIA A305 Contractor's Qualifications Statement, proving experience with three similar projects in the last ten years and providing positive references. The mandatory pre-bid meeting was held on March 6, 2025, with a follow-up meeting on March 11, 2025, and only contractors who attended the mandatory meeting are eligible to bid. Questions were due by 2:00 PM E.S.T. on March 27, 2025, with bid submissions required by 10:30 AM E.S.T. on April 10, 2025. The successful bidder must complete the work within 365 days of receiving the Notice to Proceed, with liquidated damages of $500 per consecutive calendar day for delays.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The project will be conducted through the wvOASIS website, with bidders required to be properly licensed and able to obtain necessary insurance and bonds. While no incumbent vendors are specifically listed, the project involves replacing existing HVAC units from manufacturers including York, Trane, McQuay, Greenheck, and Keep Rite, with equipment varying in size and model. The contract will require integration with existing fire alarm systems and lightning protection infrastructure. The project is being managed by GRW, Inc., an engineering firm based in Lexington, Kentucky, and is funded by the West Virginia Division of Corrections and Rehabilitation. Although a specific budget range is not explicitly stated, the comprehensive nature of the project—involving multiple building areas, rooftop units, exhaust fans, condensing units, and associated electrical infrastructure—suggests a substantial investment in facility modernization.