HVAC Equipment Replacement Project

The West Virginia Division of Corrections and Rehabilitation is seeking bids for an extensive HVAC Equipment Replacement Project located at the Lakin Correctional Center and Jail in West Columbia, Mercer County. The procurement is structured as a single General Contract covering all trades, with a comprehensive scope involving replacement of existing HVAC equipment throughout the women's prison facilities, installation of new Direct Digital Controls (DDC), duct cleaning, power system reconnections, and smoke detector installations. Bidders must submit an AIA A305 Contractor's Qualifications Statement demonstrating experience with three similar projects in the last ten years, and provide a 5% bid security. The project requires bidders to be properly licensed, able to obtain required insurance and bonds, and submit comprehensive documentation. Key dates include a pre-bid meeting held on March 11, 2025, with bid submissions due by 10:30 AM EST on April 10, 2025. Questions from potential bidders were to be submitted by 2:00 PM EST on March 27, 2025. The total project timeline is 365 days from the Notice to Proceed, with liquidated damages set at $500 per consecutive calendar day beyond the substantial completion date.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The project will be managed by GRW, Inc., an engineering firm based in Lexington, Kentucky, and will be funded through the West Virginia Division of Corrections and Rehabilitation. The existing infrastructure involves multiple HVAC units from manufacturers including York, Trane, McQuay, Greenheck, and Keep Rite, with various rooftop units (RTUs), air handling units (AHUs), condenser units (CUs), and makeup units (MUs) across different facility areas. While no specific budget range is detailed in the documents, the comprehensive nature of the project, involving complete HVAC system upgrades across multiple building areas, suggests a significant capital investment. The owner reserves the right to reject any and all bids while maintaining the ability to waive informalities and irregularities in the bidding process. The facility will provide a minimum of two security escorts during the project, with potential for additional escorts as staffing allows, highlighting the unique challenges of performing work within a correctional facility environment.