ARFQ 0608 DCR2500000034 - Addendum No. 2.pdf
PDF 171 KB Posted
- Attached to
- HVAC Equipment Replacement Project
- Solicitation number
- ARFQ-0608-DCR2500000034-3
- Issued by
- Mercer County, West Virginia
About this file
The document is Addendum No. 2 for a Request for Quotation (ARFQ 0608 DCR2500000034) for an HVAC Equipment Replacement Project at the Lakin Correctional Center and Jail. The addendum extends the questions deadline to 2:00 PM E.S.T. on March 27, 2025, and sets the bid submission deadline to 10:30 AM E.S.T. on April 10, 2025. The project involves replacing HVAC equipment, with considerations for multiple subcontractors including duct cleaning, electrical, controls, and fire alarm work. The facility will provide a minimum of two security escorts during the project, with potential for additional escorts as staffing allows.
Key clarifications include confirmation that the project is not subject to Davis-Bacon wage rates, and a separate lightning protection, grounding, and bonding project is being installed at the facility starting March 24, 2025. The contracting agency has flexibility regarding the Notice to Proceed, with willingness to consider contract extensions if needed due to material lead times or project complexity. The pre-bid meeting was held on March 11, 2025, and a sign-in sheet is included in the addendum documenting attendees from various firms interested in the project.
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Text version
ARFQ 0608 DCR2500000034
REQUEST FOR QUOTATION
HVAC EQUIPMENT REPLACMENT PROJECT
LAKIN CORRECTIONAL CENTER AND JAIL
HVAC EQUIPMENT 1 ADDENDUM NO. 2
REPLACEMENT PROJECT
ADDENDUM NO. 2
Questions:
Q1: Is there a Wage Scale requirement for the project.
A1: No, the work performed under this contract is not subject to Davis-Bacon wage rates.
Q2: We do not see any lightning protection in any picture, but the specs call for it to removed and modified for the new units. Please advise on if there is lightning protection in this scope.
A2: There is currently a lighting protection, grounding, and bonding project that is being installed now at the facility. The installation of the lightning protection system on each of the roof areas will start on March 24, 2025.
Q3: We would like to request an extension of the time frame for Question and Answer as well as bid date. Due to the amount of equipment being replaced, as well as subcontractor review of existing conditions, for electrical, crane work, and duct cleaning we would like to request an additional 2 weeks for Q and A, and at least 14 days for bid date of this project.
A3: Yes, the question and answer period and bid date will be extended.
Q4: Will it be acceptable to delay the Notice to Proceed until the first equipment delivery is received as long as the contractor does not submit a pay application?
A4: With the existing timeframe that is allotted for this project, shortly after the contract is encumbered, the notice to proceed will be issued. As stated in the pre-bid meeting, I have no issues in doing a change order contract extension if required due to the lead time on materials or additional time is required to complete the work.
Q5: For bidding purposes, how many security guards/escorts will the contractor be granted daily? The contractor will have multiple subcontractors (duct cleaning, electrical, controls, fire alarm) that could possibly be onsite simultaneously, therefore, if escorts are limited, the contractor will have to base the construction schedule accordingly.
A5: As stated at the pre-bid meeting, the facility said that they can provide a minimum of two
(2) escorts at any time during the project. Any time that additional escorts are requested, the facility will do all they can do to supply additional escorts, but there are times at the facility when there are a reduced number of staff, and there must be a certain number of staff that is required to operate the facility.
ARFQ 0608 DCR2500000034
REQUEST FOR QUOTATION
HVAC EQUIPMENT REPLACMENT PROJECT
LAKIN CORRECTIONAL CENTER AND JAIL
HVAC EQUIPMENT 2 ADDENDUM NO. 2
REPLACEMENT PROJECT
Clarifications:
C1: Please see the attached non- mandatory pre-bid meeting that was at 10:00 AM E.S.T on
March 11, 2025.
C2: The questions deadline time and date has changed: 2:00 PM E.S.T. on March 27, 2025
C3: The bids must be submitted by time and date has changed: 10:30 AM E.S.T. on April 10, 2025.
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