HVAC Components, Parts & Supplies-27

The University of North Carolina Greensboro (UNCG) Facilities Operations department is requesting bids for HVAC components, parts, and supplies on an as-needed basis under IFB LK260901, with bids due October 15, 2026 at 2:00 PM ET and a virtual bid opening at 3:00 PM ET the same day.

This is a requirements-type indefinite-quantity contract with no guaranteed minimum or maximum quantities. The vendor must be a North Carolina registered vendor in good standing with the eVP system and authorized by the manufacturer to distribute the products listed. A vendor must maintain a well-stocked storefront within 25 miles of UNCG's Greensboro campus and conduct weekly inventory visits to the Utilities shop to inform designated staff of ordering needs. Delivery to the Facilities Operations Complex must occur within three consecutive calendar days of purchase order receipt, FOB Destination to Greensboro addresses, with a minimum order threshold of $25 and no minimum order quantities or related upcharges permitted.

The initial contract term is one year from the effective date, with UNCG retaining the option to renew for up to two additional one-year terms upon thirty days' written notice. Pricing must be firm for 365 days from the contract effective date; any proposed price increases require written justification and mutual negotiation. The vendor shall submit pricing using a specified ATTACHMENT PRICING workbook for frequently purchased items in a market basket and establish pricing at the time of ordering for non-scheduled items. A temporary tariff surcharge may be requested as a percentage of the contract price with supporting documentation, though acceptance is not obligated.

Award will be based on responsive bids offering the lowest price meeting specifications, with consideration given to past performance, references, financial stability, and delivery promptness. The contract is non-exclusive, allowing UNCG to purchase from alternative vendors in cases of unacceptable backorders, emergencies, or higher volume discount opportunities. Written questions are due October 7, 2026 at noon ET. Contract award is anticipated on or about November 1, 2026.