IFB LK260901 - Addendum 1 - Q&A.pdf

This is Addendum 1 to IFB LK260901, a Question and Answer document issued by the University of North Carolina Greensboro (UNCG) Facilities Operations department for HVAC components, parts, and supplies. The addendum addresses clarifications regarding bid submission requirements and vendor authorization procedures. UNCG requires vendors to submit pricing for all 41 market basket line items representing HVAC stock requirements for Facilities Operations, rather than allowing selective bidding on only specific product categories or manufacturers. Written questions were due October 7, 2026 at noon ET, with bids due October 15, 2026 at 2:00 PM ET and virtual bid opening scheduled for 3:00 PM ET the same day. The initial contract term is one year from the effective date, with UNCG retaining renewal options for up to two additional one-year terms upon thirty days' written notice. Contract award was anticipated on or about November 1, 2026.

Regarding vendor authorization and pricing requirements, manufacturers' or authorized distributor authorization letters are not required to be submitted with the bid package; however, vendors must be prepared to provide a signed statement from the manufacturer confirming authorization upon request from UNCG during the bid evaluation process. Failure to provide the authorization statement within five calendar days of UNCG's request constitutes grounds for rejection of the vendor's offer. Pricing must be submitted using the specified ATTACHMENT PRICING workbook for all market basket items, with vendors permitted to substitute comparable products if accompanied by the manufacturer name and part number. Award will be based on lowest price from responsive bidders meeting specifications, with consideration given to past performance, references, financial stability, and delivery promptness.