HVAC Catalog Supplies

Cook County's Office of the Chief Procurement Officer is soliciting bids for Contract No. 2502-05141R to procure HVAC catalog supplies for the Department of Facilities Management. The procurement covers catalog pricing for HVAC supplies from multiple manufacturers including Trane, Liebert, York, Friedrich, and Honeywell, with vendors required to provide the latest catalog and price list electronically at contract award. Vendors will be evaluated based on the highest percentage discount off manufacturer's list price, with the ability to update catalogs within one week of manufacturer updates. The contract term is three years with two optional one-year renewals, and deliverables include HVAC equipment and parts classified under UNSPSC code 31251512. Bidders must submit electronic proposals via Bonfirehub by October 8, 2025, with a questions submission deadline of October 1, 2025. Delivery of ordered items is required within 10 business days, and vendors must be capable of servicing various Cook County facilities across Chicago and suburban locations.

There are no mandatory Minority Business Enterprise (MBE) or Women Business Enterprise (WBE) requirements for this contract, though certified businesses are encouraged to submit utilization plans. The contract allows for potential awards to up to five vendors across different manufacturer catalog lines, with specific not-to-exceed dollar amounts established for each manufacturer: $150,000 for Trane, Liebert, and York, and $50,000 for Friedrich and Honeywell. Total estimated contract value ranges from $50,000 to $150,000 per manufacturer category. Invoicing terms are net 60 days, with invoices to be submitted within five business days of service to the designated contact in the Department of Facilities Management. Vendors must demonstrate the capability to provide comprehensive HVAC catalog supplies and meet the delivery and documentation requirements specified in the solicitation. The procurement is non-federally funded and open to vendors who can meet the specified performance and pricing criteria.