HVAC- camp white pines & camp piedmont

The South Carolina Department of Juvenile Justice (SCDJJ) is seeking bids for the replacement of HVAC units across three facility locations: Camp White Pines, Camp Piedmont, and Upstate Evaluation Center. The procurement involves replacing seven HVAC units with specific requirements, including a 5-ton split system AC with 90% LP gas furnace and a 2-ton split system AC with 90% LP gas furnace at Camp White Pines; a 4-ton split AC with 80% LP gas furnace and two 2-ton units with 80% LP gas furnaces at Camp Piedmont; and two 2-ton Bard HVAC units at the Upstate Evaluation Center. Contractors must provide complete installation services, including equipment removal, site preparation, installation, and reconnection of building controls. Acceptable manufacturers include Trane, American Standard, Marvair, Bard, Mitsubishi, ICP, Daikan, and Lennox. The solicitation requires new HVAC units with a minimum one-year parts and labor warranty and a five-year compressor warranty. A mandatory pre-bid site visit was scheduled for March 26, 2024, from 10:00 AM to 1:00 PM, with questions due by March 26, 2024, at 5:00 PM. Bids were to be submitted online by April 15, 2024, at 3:00 PM, with award notification planned for April 16, 2024.

The procurement does not indicate specific set-aside designations for disadvantaged enterprises, though South Carolina procurement law allows for resident contractor, resident vendor, and resident subcontractor preferences that must be claimed with supporting documentation. Contractors must comply with specific requirements, including obtaining required HVAC licenses per South Carolina Department of Labor regulations and completing background investigations for employees and subcontractors in compliance with the Prison Rape Elimination Act (PREA). Contractor liability insurance must include Commercial General Liability (minimum $1,000,000 per occurrence), Auto Liability, and Worker's Compensation coverage, with SCDJJ named as an additional insured. Contractors must provide 24-hour maintenance and repair service, daily waste removal and site cleanup, and 48-hour advance work scheduling notification. The estimated contract period runs from May 2, 2024, to July 1, 2024. While no specific budget range is mentioned, the solicitation indicates that award will be made to the lowest responsive and responsible bidder per lot, with the possibility of a single contractor being awarded multiple lots based on total bid price.