AMENDMENT 1.docx

2SAP

State of South Carolina

Invitation For Bid Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026682 3/27/2024

SANDRA BROWN

803-508-1450

SANDRAKBROWN@DJJ.SC.GOV

SCDJJ Procurement Department 220 Executive Drive Columbia, SC 29210

DESCRIPTION: HVAC UNITS - CAMPS

USING GOVERNMENTAL UNIT: DEPARTMENT OF JUVENILE JUSTICE

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 04/15/2024 15:00:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 03/26/2024 17:00:00 Deadline for Questions has passed (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1 Online; 1 Redacted uploaded online

CONFERENCE TYPE: PRE-BID/SITE VISIT

DATE & TIME: March 26, 2024 10:00:00 AM– 1:00 PM

Pre-bid/Site Visits will begin at Camp Piedmont in Clinton, SC and move to other locations after that.

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATIONS:

Camp Piedmont 20238 Hwy 72 E Clinton, SC 29325

Camp White Pines 742 T Bishop Road Jonesville, SC 29353

Upstate Evaluation Center (UEC) 1585 Jonesville Highway Union, South Carolina 29379

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________ ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledge receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4) & (6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

RESPONSE TO QUESTIONS

The following is the response to questions received.

MODIFICATIONS TO THE SOLICITATION

The following Modification has been made to the solicitation.

Under Section III. SCOPE OF WORK/SPECIFICATIONS on page 16 the original solicitation states “DJJ Upstate Evaluation Center 1. Replace two (2) Bard Units current model# AVP24HPD06HGU-1000 – 2 ton.”

This has been modified to:

DJJ Upstate Evaluation Center

1. Replace two (2) Bard Marvair Units current model# AVP24HPD06HGU-1000 – 2 ton.

Under Section IV. INFORMATION FOR OFFERORS TO SUBMIT – GENERAL (MAR 2015) on page 19 SPECIFICATIONS, the original solicitation states “Offeror must agree to the following acceptable brands:

1. Trane

2. American Standard

3. Marvair

4. Bard

5. Mitsubishi” Offeror must replace the following units:

Camp White Pines

1. Replace one (1) 5-ton split system Air Conditioner (AC) Trane current model# TTB060D100A0 + 90% LP gas furnace.

2. Replace one (1) 2 ½ ton split system AC Trane current model# TTB030C100A2 + 90% LP gas furnace.

Camp Piedmont

1. Replace one (1) 4-ton split AC Trane current model# TTB048C100A0 + 80% LP Gas furnace.

2. Replace two (2) Trane current model# TTB024C100A0 + 80% LP gas furnace.

DJJ Upstate Evaluation Center

1. Replace two (2) Bard Units current model# AVP24HPD06HGU-1000 – 2 ton.

Offeror must explain the following:

1. how it will ensure all ground is level and site prepared before placing new unit.

2. it understands that power will be provided via a preinstalled transformer and new disconnect mounted to the exterior wall near existing units.

3. how it will install condensers included as wall mount kits and be mounted by SCDJJ assigned location.

4. how all waste and material will be removed from the site daily.

5. how it will ensure scheduled work is provided to SCDJJ at least forty-eight (48) hours in advance.

6. ensure building controls are reconnected.

7. how it will ensure all employees/subcontractors on site comply with all applicable safety provisions.

Note: disconnection and removal of existing units install of new units at the same location.

This has been modified to:

SPECIFICATIONS

Offeror must agree to the following acceptable brands:

1. Trane/American Standard

2. American Standard

3. Marvair

4. Bard

5. Mitsubishi

6. ICP

7. Daikan

8. Lennox Offeror must replace the following units:

Camp White Pines

3. Replace one (1) 5-ton split system Air Conditioner (AC) Trane current model# TTB060D100A0 + 90% LP gas furnace.

4. Replace one (1) 2 ½ ton split system AC Trane current model# TTB030C100A2 + 90% LP gas furnace.

Camp Piedmont

3. Replace one (1) 4-ton split AC Trane current model# TTB048C100A0 + 80% LP Gas furnace.

4. Replace two (2) Trane current model# TTB024C100A0 + 80% LP gas furnace.

DJJ Upstate Evaluation Center

2. Replace two (2) Bard Marvair Units current model# AVP24HPD06HGU-1000 – 2 ton.

Offeror must explain the following:

1. how it will ensure all ground is level and site prepared before placing new unit.

2. it understands that power will be provided via a preinstalled transformer and new disconnect mounted to the exterior wall near existing units.

3. how it will install condensers included as wall mount kits and be mounted by SCDJJ assigned location.

4. how all waste and material will be removed from the site daily.

5. how it will ensure scheduled work is provided to SCDJJ at least forty-eight (48) hours in advance.

6. ensure building controls are reconnected.

7. how it will ensure all employees/subcontractors on site comply with all applicable safety provisions.

Note: disconnection and removal of existing units install of new units at the same location.

There are no other changes.

*** END OF DOCUMENT ***

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