HVAC BAS Preventative Maintenance

Nevada State Purchasing Division, on behalf of the Nevada Division of Museums and History, is soliciting proposals for HVAC Building Automation System preventative maintenance at the Nevada State Museum in Las Vegas under solicitation 10TCA-S3969, with questions due November 5, 2026 at 1:00 p.m. Pacific Time and proposals due November 23, 2026 at 1:00 p.m. Pacific Time. Nevada-based businesses receive a five percent preference under NRS 333.3351 to 333.3356. Vendors must hold a valid Nevada business license, register on nevadaepro.com, which is the only accepted submission channel, and maintain an active sam.gov registration.

The State intends to award one contract for monthly preventative maintenance covering system backup verification, controller communication validation, alarm status review, terminal unit performance spot-checks, setpoint verification, onsite support, and detailed service reporting. Mandatory minimums also include Nevada law and state indemnity compliance, a no-boycott-of-Israel agreement, and data encryption. Insurance requirements include commercial general liability with a $2 million general aggregate and $1 million per occurrence, $1 million automobile liability, workers' compensation with employers' liability, and a $50,000 fidelity bond or crime policy. Insurers must be licensed in Nevada and rated at least A-VII by A.M. Best. Vendors must disclose all proposed subcontractors.

The initial term is four years, anticipated to begin February 15, 2027, subject to Board of Examiners approval, with two one-year renewal options through February 28, 2031. Vendors submit separate cost totals for each contract year. Pricing constitutes an irrevocable offer for the term and any extensions.

Evaluation is scored across Demonstrated Competence (20 points), Experience in Performance of Comparable Engagements (20 points), Conformance with RFP Terms (25 points), Expertise and Availability of Key Personnel (15 points), and Cost Factor (20 points). Client references from comparable projects within the last five years must be submitted directly by the reference contacts by email to Annette Morfin at amorfin@admin.nv.gov, with the reference questionnaire due November 20, 2026 at 5:00 p.m. Answers to questions will be posted by November 10, 2026. The evaluation period runs November 23 through December 7, 2026, with a Notice of Intent estimated for December 8 and a Notice of Award for December 22, 2026.