HVAC and Boiler Repair and Maintenance Services at the Lubbock State Supported Living Center.

The Texas Health and Human Services Commission (HHSC) is soliciting competitive bids for as-needed HVAC and boiler repair and maintenance services at the Lubbock State Supported Living Center located in Lubbock, Texas. The procurement seeks a contractor to perform comprehensive services including inspection of interior and exterior HVAC systems, minor and major repairs, preventive maintenance, equipment removal and installation, duct system inspection and repair, and supply/return vent inspection. Qualified bidders must demonstrate a minimum of five years' relevant experience, hold Texas Department of Licensing and Regulation (TDLR) certification as an Air Conditioning and Refrigeration Contractor, and provide three verifiable references for similar services within the last three years. Services must be performed Monday through Friday, 8 a.m. to 5 p.m. Central Time, with a mandatory four-hour on-site response requirement for service calls. Key procurement dates include an optional site visit on November 5, 2025 at 10:00 a.m., questions submission deadline on November 10, 2025 at 10:30 a.m., and bid response deadline on November 25, 2025 at 10:30 a.m.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan requirement with a 32.9% HUB utilization goal for Special Trade Construction services. Subcontracting opportunities have been identified in HVAC, heating, ventilation, air conditioning, boiler maintenance, and energy computerized control system services. Bidders must submit a comprehensive HUB Subcontracting Plan, with a courtesy review deadline of November 18, 2025 at 10:30 a.m. The contract will have an initial term from award through August 31, 2026, with three potential renewal options and one additional extension year. Contractors must obtain and maintain comprehensive insurance coverage, including workers' compensation, commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000). While no specific award value is listed, bidders will be required to submit hourly labor rates for different technician categories and material markups capped at 20 percent. Both HHSC and the Department of State Health Services (DSHS) will be entitled to use the resulting contract.