Hutchison Janitorial Subarea KDOT

The Kansas Department of Transportation (KDOT) is soliciting competitive proposals for janitorial services at two office buildings located in Hutchinson, Kansas, totaling 4,779 square feet. The procurement is a five-year contract spanning from November 1, 2025, through October 31, 2030, covering comprehensive cleaning services for offices, break rooms, restrooms, hallways, and other areas. Vendors must demonstrate at least five years of continuous janitorial services experience and submit comprehensive references as part of their proposal. The mandatory pre-bid conference is scheduled for August 6, 2025, at 11:30 AM CST, with final proposals due by August 26, 2025, at 2:00 PM CST. Evaluation will be conducted by a Procurement Negotiation Committee, assessing proposals based on multiple factors including cost, expertise, experience, methodology, and overall service capability. The scope of work requires the contractor to provide all cleaning materials, equipment, and supplies, with KDOT supplying consumable items like toilet paper and hand soap. Proposals will be evaluated through a negotiated procurement process, with potential annual price increases up to 5% for years two through five of the contract.

The solicitation includes several set-aside and preference opportunities, particularly for disabled veteran-owned or certified businesses. Bidders must obtain a current Tax Clearance Certificate and complete various required documentation, including Immigration Reform and Control and Sexual Harassment forms. Compliance with state regulations is mandatory, including adherence to the Kansas Open Records Act and taking steps to discourage human trafficking. Vendors must submit proposals directly to KDOT's Fiscal Procurement Section in Topeka, with contact available through Lara J Williams. While specific budget ranges are not explicitly detailed, the comprehensive nature of the five-year contract suggests a substantial service commitment. Bidders must attend the entire pre-proposal walk-through to be considered eligible and are encouraged to review all addenda and additional information posted on the procurement website. The contract requires vendors to pass background checks and comply with anti-discrimination policies, ensuring a rigorous selection process for this janitorial services opportunity.