Hunter Education Volunteer Instructor Recognition and Training Event

The New Hampshire Fish and Game Department is seeking a banquet facility in Cheshire County to host the annual Hunter Education Volunteer Instructor Recognition and Training Event on May 30, 2026. The procurement is structured as an Invitation to Bid (ITB) targeting venues capable of accommodating approximately 150 attendees for a one-day event running from 7:00 AM to 3:00 PM. The solicitation requires potential bidders to submit comprehensive documentation, including signed contract exhibits, a Certificate of Good Standing, a notarized Certificate of Authority/Vote, and proof of general liability insurance. Specific insurance requirements mandate coverage of at least $1,000,000 per occurrence and $2,000,000 aggregate, with NH Fish and Game listed as the certificate holder. The bid submission deadline is October 27, 2025, at 3:00 PM, with bids accepted via email to Joshua Mackay, the Hunter Education Coordinator, or through physical mail/drop-off at the department's Hunter Education Office in Concord. The contract period will run from state approval through June 30, 2026.

The procurement appears to be open to all qualified banquet facilities in Cheshire County, with no specific set-aside designations or restrictions on vendor type mentioned in the documentation. No incumbent vendors or existing technological infrastructure requirements are explicitly stated in the available materials. While a precise award value is not specified, the event's scale suggests a moderate-value contract for venue rental and potentially associated catering or event support services. Bidders will need to demonstrate capability to host a professional training and recognition event for hunter education volunteers, with a focus on providing appropriate space, amenities, and logistical support for approximately 150 attendees. The comprehensive documentation requirements and specific insurance stipulations indicate a structured procurement process designed to ensure vendor reliability and professional event execution.