Human Resources Information System and Payroll Solution

Livingston County Community Mental Health Authority (LCCMHA) is seeking a comprehensive, web-based Human Resource Information System (HRIS) and Payroll solution through Request for Quote #2025.0002. The procurement targets a fully integrated system capable of supporting approximately 180 staff members, with specific requirements including bi-weekly payroll processing, direct deposit, tax filings, leave management, and employee self-service functionalities. Critical deliverables include a system with multiple pay rates, overtime handling, GL export capabilities, and integration with Microsoft Business Central. Evaluation criteria will encompass functionality fit, cost-effectiveness, vendor experience, implementation support, security, and user experience. Key procurement dates include proposal responses due by 5:00 pm on 5/27/2025, finalist interviews scheduled for 6/2/2025, vendor selection on 6/24/2025, contract execution on 6/25/2025, implementation kickoff on 6/30/2025, and a targeted system go-live date of 8/4/2025.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. The system must meet stringent technical requirements, including data encryption, role-based access control, and HIPAA compliance. Prospective vendors will be required to provide comprehensive implementation services, encompassing data migration, system configuration, and training for HR personnel, payroll administrators, and end users. The annual budget for the HRIS/Payroll system is capped at $50,000, which includes all licensing, support, and maintenance fees. No incumbent vendor information is provided in the documentation. The solution must be a secure, scalable platform that can streamline human resources and payroll functions while ensuring accuracy, compliance, and data integrity across the organization.