Human Resources Division Compensation Data Subscription Services

The Administrative Office of the Courts (AOC) on behalf of the Maryland Judiciary Human Resources Division is soliciting a subscription-based compensation market data and analytics tool through small procurement K26-0055-29, with proposals due April 3, 2026. The procurement seeks a comprehensive compensation benchmarking platform that enables the Judiciary to evaluate compensation structures against relevant labor markets, maintain equitable pay practices, and inform strategic compensation decisions. The required deliverables include access to comprehensive compensation databases covering multiple industries, job benchmarking capabilities with specific focus on public-sector and judicial positions, a secure online platform supporting multi-user functionality, and associated user support and training services. The resulting contract will operate as a fixed-price purchase order for one year beginning May 13, 2026, through May 12, 2027, with the AOC retaining the right to exercise two additional one-year renewal options at its discretion. Evaluation criteria are ranked in descending order of importance as follows: price, extent to which the offeror's response meets overall requirements and objectives, and extent to which the offeror's experience and references demonstrate ability to provide services. Prospective bidders must demonstrate a minimum of three years' experience providing subscription-based compensation data platforms and must submit proposals that include an executive summary, technical response addressing all requirements, at least three distinct customer references from the past five years, completed Bidder/Offeror Profile (Attachment L), Bidder/Offeror Experience form (Attachment M), completed Bid/Price Proposal Form (Attachment E), and IRS Form W-9. All submissions must be made electronically through the Procurement Portal by the April 3, 2026, deadline, with no physical travel expenses reimbursable unless pre-approved by the Contract Manager.

The procurement encourages responses from Minority Business Enterprises (MBEs) and Veteran Service-Disabled Business Enterprises (VSBEs), though no formal set-asides are designated as this is structured as a small procurement open to qualified vendors. No incumbent vendors or current contractors are identified in the solicitation documents. Contractors selected must comply with comprehensive contractual obligations including Maryland business licensure, compliance with all applicable federal, state, and local laws, execution of a Non-Disclosure Agreement protecting Judiciary confidential information, and indemnification provisions safeguarding the AOC against claims and losses. Contractor liability is capped at five times the Not-to-Exceed (NTE) contract amount for general claims, though liability remains unlimited for patent infringement, death, bodily injury, property damage, cyber breaches, and third-party claims. The specific budget or contract value is not disclosed in the solicitation documents; however, the base year requires four licenses for the compensation market data and analytics tool subscription, with pricing to be evaluated on the Bid/Price Proposal Form, which also accommodates pricing for additional service options across the base year and two option years. Pricing adjustments may be considered only upon documented increases or decreases submitted at least sixty days prior to contract term expiration, with adjustments capped at the percentage increase in the Consumer Price Index.