Human Resource Information System

Denton County Housing Authority (DHA), Housing Solutions for North Texas, is seeking a comprehensive Human Resource Information System (HRIS) through a Request for Proposals (RFP-2025-34) to be submitted electronically by September 23, 2025, at 2:00 p.m. Central Time. The procurement targets an integrated system that encompasses multiple HR functionalities, including an Applicant Tracking System (ATS), onboarding capabilities, timekeeping, benefits enrollment and administration, payroll processing, labor allocation, PTO tracking, electronic garnishment funding, and tax reporting. The proposed system must serve DHA's 250 staff across 20 properties, supporting operations that impact over 53,500 individuals across seven counties through Section 8 vouchers and public housing. Evaluation criteria will be comprehensive, allocating 50 points for feature requirements, 50 points for technical responses, 80 points for system pricing, and 20 points for references. Proposers must submit detailed five-year pricing breakdowns covering licensing, support, customization, maintenance, and consultancy costs, with the anticipated contract award planned for late October 2025 and a system go-live date targeted for January 2026.

The procurement does not specify explicit set-aside designations or restrictions on respondent types, but the system must meet stringent federal governmental requirements, particularly for cloud-based systems serving a federally-funded entity. DHA currently operates without an integrated HRIS, utilizing four separate systems that require consolidation, and the new system must provide API integration or exportable data compatibility with their existing accounting system. The organization may need to replace physical timeclocks and accommodate remote staff potentially located outside Texas while maintaining compliance with HUD regulations. While no incumbent vendor is explicitly mentioned, the system must interface with three existing benefits providers. Though a specific budget range is not provided, the comprehensive requirements and multi-year implementation suggest a significant investment in HR technological infrastructure that will support the organization's complex operational needs across multiple counties in the Dallas-Fort Worth metropolitan area.