HSD GB25-09 Grocery Bid

The Hampshire Sheriff's Office (HSO) in Massachusetts is soliciting sealed bids for a comprehensive grocery procurement contract (HSD GB25-09) covering dry goods, frozen foods, and paper products for their jail and house of correction facilities. The bid encompasses 149 dry grocery items, 11 frozen food products, and 40 paper product categories, with specific requirements for brand names, pack sizes, and quantities. Detailed bid sheets specify precise product specifications, including requirements for US Grade A and IQF products, with strict delivery parameters mandating deliveries Monday through Friday between 5 a.m. and 11 a.m. The contract period will run from March 22, 2025, through September 21, 2025 (six months), with bids due on March 13, 2025, at 10:00 a.m. Vendors must provide fixed delivered prices for all items, which must remain firm throughout the contract period. Evaluation criteria include responsiveness, overall value, and the ability to meet detailed product specifications. Bidders must submit comprehensive documentation including bid forms, W-9, contractor authorized signature verification, non-collusion statement, tax compliance certification, insurance certificate, and business references.

The solicitation does not explicitly mention set-aside designations for disadvantaged enterprises. Vendors must maintain specific insurance coverage, including $1M per occurrence bodily injury liability, $3M aggregate liability, $1M property damage liability, and $500K automotive liability. The HSO plans to award up to three contracts for Grocery and Frozen Products and up to two contracts for Paper Products to the most responsive and responsible bidders. While no specific budget range is detailed, the comprehensive nature of the bid suggests a significant procurement value. Vendors must provide an Electronic Funds Transfer (EFT) sign-up form and are encouraged to offer prompt payment discounts. No minimum delivery requirements will be accepted, and the HSO will not pay fuel charges or delivery fees. Vendors must provide credits within five business days of notification and comply with all Massachusetts state contracting requirements, including tax compliance and authorized signatory protocols.