Rev. Frozen Bid Sheet GB25-09.xls

The document is a Frozen Bid Sheet (GB25-09) for the Hampshire Sheriff's Office (HSO) in Massachusetts, detailing a comprehensive grocery procurement contract for their jail and correctional facilities. The bid covers 11 frozen food products, including green beans, lima beans, broccoli, carrots, corn, French fries, okra, peas, hash brown patties, and spinach, with specific requirements for pack sizes, grades, and brands. The contract period will run from March 22, 2025, through September 21, 2025 (six months), with bids due on March 13, 2025, at 10:00 a.m. The HSO plans to award up to three contracts for Grocery and Frozen Products to the most responsive and responsible bidders.

The bid requires vendors to provide fixed delivered prices that remain firm throughout the contract period, with strict delivery parameters mandating deliveries Monday through Friday between 5 a.m. and 11 a.m. Vendors must submit comprehensive documentation, including bid forms, W-9, non-collusion statement, tax compliance certification, insurance certificate, and business references. Insurance requirements include $1M per occurrence bodily injury liability, $3M aggregate liability, $1M property damage liability, and $500K automotive liability. No minimum delivery requirements will be accepted, and the HSO will not pay fuel charges or delivery fees. Vendors must provide an Electronic Funds Transfer (EFT) sign-up form and are encouraged to offer prompt payment discounts, with credits to be provided within five business days of notification.