HSD FY26-01, Meat and Cheese Bid

The Hampshire Sheriff's Office (HSO) is soliciting bids for a meat and cheese product procurement contract for their Jail and House of Correction, covering a three-month period from July 1, 2025, through September 30, 2025. The bid (HSD FY26-01) seeks to establish contracts with two to three responsible vendors for supplying a comprehensive range of meat, poultry, fish, and dairy products, with 38 specific line items including branded products from Hormel, Tyson, and Jennie-O. Estimated quantities vary from 8 to 2,000 units across items like ground beef, chicken breasts, cheese varieties, eggs, and specialty meats, with strict brand and quality specifications. Sealed bids are due on June 23, 2025, at 10:00 a.m., with submissions accepted through COMMBUYS both physically and electronically. Vendors must provide fixed delivered pricing, product numbers, brand information, and pack sizes, with deliveries required five days per week between 5 a.m. and 11 a.m. The contract will be awarded within 14 days of bid opening, focusing on vendors offering the best overall value.

Bidders must meet comprehensive qualification requirements, including maintaining specific insurance coverage of $1,000,000 bodily injury liability per occurrence and $3,000,000 aggregate, along with $1,000,000 property damage liability. Required submission documents include a Commonwealth of Massachusetts Substitute W-9, Business Reference Form, Non-Collusion Statement, Contractor Authorized Signature Verification, Tax Compliance Certification, and an Insurance Certificate. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid emphasizes tax compliance, ethical bidding practices, and thorough vendor vetting. Product substitutions are allowed only with pre-approval, and vendors must comply with state tax laws and child support withholding requirements. The procurement allows for prompt payment discounts, with vendors able to offer percentage discounts for early invoice payments at 10, 15, 20, and 30-day intervals. Though the exact contract value is not specified, the detailed product list and institutional setting suggest a substantial procurement opportunity for a correctional food service operation.