HSD FY25-10, Meat and Cheese Bid

The Hampshire Sheriff's Office (HSO) in Massachusetts is seeking multiple vendors (3-5) to supply meat and cheese products for the Jail and House of Correction through bid number HSD FY25-10. The procurement covers a three-month contract period from April 1, 2025 through June 30, 2025, with vendors required to provide fixed delivered prices for 38 specific food items including various beef, chicken, turkey, fish, cheese, and egg products. Specific requirements include delivering products Monday through Friday between 5 a.m. and 11 a.m., with orders expected to be fulfilled within 48 hours of receipt. Vendors must submit sealed bids by March 25, 2025 at 10:00 a.m. through COMMBUYS, with questions to be submitted through the same platform by March 19, 2025 at 2:00 p.m. Qualification criteria include maintaining insurance coverage of $1M per occurrence for bodily injury liability, $3M aggregate liability, $1M for property damage liability, and $500K for automotive insurance. The contract will be awarded within 14 days unless extended by mutual consent, with actual purchase volumes to be determined by the Institutional Chef's orders.

There are no specific set-aside designations mentioned in the procurement documents. Vendors must complete multiple compliance forms including a Certificate of Non-Collusion, Tax Compliance Certification, Contractor Authorized Signatory Form, Electronic Funds Transfer (EFT) form, and provide business references. The bid allows for submission by various business types, with no apparent restrictions on small businesses, minority-owned enterprises, or disadvantaged business enterprises. While no incumbent vendors are listed, the bid sheet indicates precise product specifications including preferred brands like Hormel, Tyson, Brakebush, and Jennie-O, with specific dietary restrictions such as "NO PORK" for certain items. The estimated quantities suggest a significant volume of products, with items like 2,000 pounds of bulk ground beef (85/15), 2,000 pounds of turkey ham, and 1,000 pounds of beef top round and turkey franks. Although no explicit budget range is provided, the comprehensive bid sheet and specific quantity estimates indicate a potentially substantial contract value for the three-month period.