Hotel & Lodging Supplies

The state of Arkansas, through the Department of Transformation and Shared Services Office of State Procurement (TSS OSP) on behalf of the Arkansas Department of Parks, Heritage and Tourism (ADPHT), is issuing an Invitation for Bid (IFB) to obtain a catalog, category discounts, and a contract for Hotel and Lodging Supplies. The contract will cover five categories of items: Linens, Small Wares and Food Equipment, Janitorial Equipment, Furniture, Fixtures, and Artwork, and Personal Amenities. Bidders must provide catalog pricing, minimum order quantities, and a minimum discount percentage off the published catalog price for each category. The initial contract term is one year with the option to renew for up to six additional one-year terms. Bid responses must be submitted through the state's eProcurement system, ARBuy, by December 6, 2021 at 2:00 p.m. Central Time.

The IFB does not specify any set-aside designations or restrictions on the types of organizations that can respond. The state previously spent approximately $1.3 million on the previous seven-year contract for Hotel and Lodging Supplies, with linens being the largest category at $639,692. The IFB does not provide information on any incumbent vendors or current contractors. The state intends to obtain the greatest discount off the most current published catalog price list, and pricing must be valid for 90 days, with potential increases allowed upon contract renewal with proper documentation.