Hot Works and/or Refrigeration Maintenance Service and Repair

Beaverton School District 48J in Oregon is requesting proposals for a master contract covering on-call hot works and refrigeration maintenance service and repair across all district facilities, with proposals due June 23, 2026 at 2:00 p.m. Pacific Time.

The scope encompasses maintenance, diagnostic evaluation, and emergency repair of commercial cooking equipment (ovens, warmers, steamers, kettles, dishwashers) and refrigeration units (walk-in coolers, freezers, portable units) across 34 elementary schools, 8 middle schools, 6 high schools, and 6 option schools serving approximately 37,500 students. Contractors must provide one-year labor and workmanship warranties, assume all travel and mileage costs for warranty work, and bear overtime costs when required. Initial service-call cost thresholds are $500 for hot works repairs and $2,000 for refrigeration repairs without prior approval. Response times are expected within 1–2 business days for emergency repairs and 3–5 business days for non-emergency work.

The contract term runs from approximately August 1, 2026 through June 30, 2031, with four optional one-year renewal periods. No estimated contract value is stated. Proposals are evaluated on experience and qualifications (20 points), staffing and key personnel (10 points), approach and operations (20 points), prioritization methodology (10 points), pricing and cost detail (40 points), and references (pass/fail). Pricing submissions must include detailed hourly service rates, overtime rates, double-time rates, consumable fees, and materials and parts cost markup percentages.

A non-mandatory pre-proposal meeting is scheduled for May 27, 2026 at 2:00 p.m. Pacific Time via Zoom. Contract award is anticipated on or about July 16, 2026. The District reserves the right to award multiple contracts and may extend terms to other public agencies under an intergovernmental cooperative agreement. All proposers must submit non-collusion affidavits, conflict of interest certifications, and proposer responsibility forms.