Hot mix pavement material D-2

The State of New Mexico General Services Department Purchasing Division, on behalf of the New Mexico Department of Transportation (NMDOT), is issuing an Invitation to Bid (ITB) for a Price Agreement to procure hot mix pavement materials across 15 geographic districts throughout the state. The procurement encompasses 306 line items of four primary asphalt material types: Hot Mix Asphalt (HMA) in SP-III and SP-IV specifications with performance grades PG 70-22 or PG 76-22; Open Graded Friction Course (OGFC) with PG 70-28+; and Hot Mix Cold-Laid (HMCL) Types B and C with HFE-300 or HFE-300P binders. Approximate quantities range from 500 to 1,100 tons per line item, organized by delivery volume thresholds across districts including Jal, Hobbs, Tatum, Portales, Clovis, Fort Sumner, Vaughn, Corona, Carrizozo, Capitan, Tularosa, Mayhill, Ruidoso, Hondo, Roswell, Artesia, and Carlsbad. All materials are quoted on a per-ton basis FOB vendor's plant, with unit prices to three decimal places, and vendors must provide mix designs through NMDOT-approved laboratories at no cost to the department. Qualifying vendors must be prequalified with NMDOT, have products approved through the NMDOT Product Evaluation Program prior to project placement, perform at least 40 percent of work with their own organization, and provide performance, payment, and materials bonds equal to 100 percent of each purchase order. Award will be made to multiple vendors per geographic group, not exceeding three vendors per group, based on lowest cost following product acceptability review. Bids are due February 20, 2026, at 2:00 PM with sealed bid opening conducted via Microsoft Teams, with contract term of one year from award with options for three additional one-year extensions, not to exceed four years total.

The solicitation does not specify set-aside designations or restrictions limiting responses to particular enterprise categories, though all bidders must satisfy NMDOT prequalification requirements and product evaluation standards. Upon purchase order issuance, vendors must furnish a Certificate of Insurance naming NMDOT as an additional insured with minimum liability coverage of $1,000,000 per person and $2,000,000 per occurrence for bodily injury, and $2,000,000 per occurrence for property damage. Payment will be made within 30 days of NMDOT certification of acceptance, with late payment charges assessed at 1.5 percent monthly thereafter, and all prices exclude state gross receipts and local option taxes which are added separately. No federal funds are involved in this solicitation, and the State does not guarantee any specific volume of purchases as quantities are approximate and determined by District Engineers. No incumbent vendors, current contractors, or specific existing infrastructure integration requirements are identified in the procurement documents. The specific award value or budget range is not disclosed in the available solicitation materials.