Hot Mix

Reeves County, Texas, is issuing Invitation to Bid No. 26-004 for the supply of hot mix asphalt materials for road and bridge construction and maintenance. The procurement seeks fixed prices and delivery response times for three product lines: Cold Additive Tack Treatment (CATT), Dense-Graded Hot Mix Asphalt Type C, and Dense-Graded Hot Mix Asphalt Type D. All materials must comply with Texas Department of Transportation (TxDOT) specifications with no substitutions permitted, and vendors must provide material analysis demonstrating that stockpiles meet specifications, with retesting required at the vendor's expense upon award or prior to first pickup or delivery. Successful bidders must possess all equipment necessary for transport, storage, sampling, heating, and incorporation of materials, and must deliver CATT to job sites between 7:00 AM and 9:00 AM as requested. Sealed bids must be received by 12:00 PM CST on Friday, February 13, 2026, at the Reeves County Purchasing Department, 1714 Schmidt Dr., Pecos, Texas 79772, with public opening at 12:05 PM the same day. Questions must be submitted via email to bidquestions@reevescounty.org by Tuesday, February 10, 2026. Award decisions are tentatively scheduled for 10:00 AM CST on Monday, February 23, 2026, at the Reeves County Commissioners' Court.

The contract shall commence January 1, 2027, or upon the effective date of the awarding ordinance, whichever is later, and terminate on March 28, 2027, with optional renewal periods of three additional one-year terms under identical terms and conditions, plus the possibility of month-to-month extensions for up to three additional months at county discretion. All prices are fixed for the contract duration with no increases permitted upon extension; furthermore, if the successful bidder reduces net prices to other customers during the contract term, those same benefits must be extended to Reeves County or the county may cancel the contract without liability. CATT products shall be shipped FOB Reeves County, Texas, with delivery included in the bid price and freight charges based on full loads regardless of actual order quantity. No performance or payment bonds are required, as payment terms are net 30 days following delivery. All bidding entities must be registered with Bonfire Interactive, the county's electronic procurement platform, to receive solicitation notifications and submit bids either electronically or in hard copy format. The solicitation does not specify set-asides for disadvantaged enterprises, incumbent contractors, or budget ranges.