Hood Cleaning

The Commonwealth of Kentucky Finance and Administration Cabinet issued a Request for Proposal for licensed kitchen hood cleaning services to be utilized by multiple state agencies, including the Kentucky Department of Parks, Department of Corrections, Department of Juvenile Justice, Department of Veterans Affairs, Cabinet for Health and Family Services, and Office of Vocational Rehabilitation. The procurement seeks to establish up to two regional master agreements per region, with vendors permitted to submit proposals for any or all regions. The Commonwealth requires proposals structured on a firm fixed unit price basis, specifying rates for per-linear-foot hood cleaning, per-fan cleaning, per-access-panel cleaning, minimum trip charges, and hourly rates, or alternatively flat-rate fees. All contractors must be licensed, professionally trained, and certified in NFPA-96 guidelines, maintain employees who have undergone background checks, tuberculosis tests, and drug screens, and carry commercial general liability insurance with minimum limits of $2,000,000 general aggregate and $1,000,000 per occurrence, automobile/truck liability insurance with $1,000,000 combined single limits, and workers' compensation insurance with Kentucky statutory limits. The RFP was released on June 6, 2022, with written questions due by June 13, 2022, at 12:00 PM ET and Commonwealth responses issued by June 15, 2022, while proposals were due by July 8, 2022, at 3:30 PM ET. Vendor proposals are evaluated on technical merit for up to 1,000 points covering accreditations, experience, NFPA-96 knowledge, cleaning processes, and inspection reports, combined with cost proposals for up to 600 points, with potential oral presentations worth up to 100 additional points.

The RFP does not indicate specific set-aside designations or restrictions limiting participation to particular types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documentation. The initial contract term is two years from the effective date of award, with options to renew for four additional two-year periods upon mutual agreement of the parties. The Commonwealth is tax-exempt and excludes federal excise tax and Kentucky sales or use tax from proposed costs. While no specific budget or award value is explicitly stated, the Commonwealth reserves the right to negotiate with the top-ranked vendor following proposal evaluation, though no contract award is obligatory.