Home Energy Rebate Programs Administrative Services

The Oregon Department of Administrative Services, acting on behalf of the Oregon Department of Energy, is seeking a contractor to implement and administer two federal grant programs under the 2022 Inflation Reduction Act: the Home Efficiency Rebates (HOMES) and Home Electrification and Appliance Rebates (HEAR). The selected contractor will be responsible for processing approximately 4,755 rebates and 5,375 incentives across consumer-owned utility and Idaho Power Company service areas in Oregon. Key deliverables include implementing an online rebate management system, conducting comprehensive program outreach and marketing, performing program monitoring and evaluation, and ensuring compliance with federal requirements. The evaluation criteria are structured with 1,100 total possible points, including 350 points for company history and qualifications, 500 points for implementation plan, 100 points for work samples, 50 points for key personnel, and 100 points for pricing. The RFP was issued on February 2, 2025, with a pre-proposal conference scheduled for February 10, 2025, and proposals due by March 5, 2025, at 5:00 PM PT. The initial contract term is anticipated to be seven years, with options to extend up to ten years or until September 30, 2031.

The procurement encourages participation from Certified Disadvantaged Business Enterprises, specifically those certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), including minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. The RFP requires proposers to complete a Certified Disadvantaged Business Outreach Plan, detailing their engagement with and plans for including these certified firms. The total program funding is $113,646,985, with a maximum of 20% of each program's funding allocated for administrative costs. The rebate funds total $38,036,697 (with $18,911,549 for HOMES and $19,125,148 for HEAR), and the program has specific low-income allocation requirements of 40% for HOMES and 60% for HEAR, including set-asides for multifamily housing (10% of HOMES and 20% of HEAR funds for low-income multifamily households). Energy Trust of Oregon will handle investor-owned utility service areas, while the selected contractor will manage the consumer-owned utility and Idaho Power Company territories. Proposers must demonstrate financial stability, relevant experience, and the capability to manage complex, federally funded energy rebate programs.