HOA & Property Management Services for Town/CDOT Owned Condominium Project

The Town of Frisco and the Colorado Department of Transportation (CDOT) are seeking a qualified HOA and property management company for the Residences at Granite Park, a 22-unit workforce housing development located in Frisco, Colorado. The procurement is structured as a Request for Proposals (RFP) for comprehensive property management services covering the project's common elements and exterior components. The development consists of five studio units, eleven 1-bedroom units, and six 2-bedroom units, with ownership split equally between the Town and CDOT. Proposal submissions are due by 11:00 PM MST on January 17, 2025, with planned interviews scheduled for January 22-24, 2025, and an anticipated contract award by January 31, 2025. The selected management company will be responsible for 24/7 on-call services, maintenance of critical infrastructure including gutters, heat tape, life safety systems, snow and ice removal, landscape maintenance, and exterior repairs. Evaluation criteria will include cost, reputation, experience, ability to perform the contract, and demonstrated understanding of the project scope. The contract is set to commence on February 15, 2025, with services initially coordinated with the Town and CDOT, and subsequently managed through the established homeowner's association.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contract requires the management company to maintain extensive insurance coverage, including general liability, workers' compensation, automobile liability, professional liability, and cyber liability, with typical minimum coverage limits of approximately $1 million per occurrence. While specific budget ranges are not directly stated, the RFP includes a fee schedule template for base services and additional services with hourly rates for various maintenance tasks. The contract is governed by Colorado law and can be terminated under various conditions, including potential annual funding appropriation limitations by the Town Council, with a maximum contract end date of January 15, 2027. The property management contract will cover a deed-restricted local workforce housing project, indicating potential income or qualification restrictions for future residents. Insurance and professional liability requirements suggest the need for an experienced, well-established property management firm with substantial operational capabilities and financial stability to manage this complex multi-unit residential development.