HMGP 4400-0066: Natural Gas/Diesel Fixed Commercial/Industrial Grade

The City of Thomasville, Georgia, in Terrell County, issued a sealed-bid procurement for the installation of commercial/industrial-grade standby generators at seven municipal locations under the Hazard Mitigation Grant Program (HMGP 4400-0066). The project requires construction of level concrete pads, installation of generators with varying specifications (ranging from 20kW to 300kW in both natural gas and diesel configurations), and all associated electrical and natural gas connections at Lift Stations 20, 23, and 26, Fleet Services Fuel Station, Fleet Services Campus, and Fire Station #2 (Buildings #1 and #2). Each installation includes automatic transfer switches and mobile cellular links where specified. Sealed bids were due by 10:00 A.M. local time on September 2, 2025, at the City Engineer's Office located at 411 West Jackson Street, Thomasville, Georgia 31792. A non-mandatory pre-bid meeting was scheduled for August 13, 2025, at 10:00 A.M. EST, with a deadline for submitting questions and depositing specification fees of August 22, 2025, at 10:00 A.M. local time. Prime bidders must be Georgia-certified contractors, with all electrical work performed by Georgia-licensed electrical contractors and all gas work performed by Georgia-licensed mechanical contractors. Bidders were required to submit a certified check or bid bond equal to 10 percent of the bid amount, with separate Performance and Payment Bonds equal to 100 percent of the contract amount required upon award. Bid documents could be obtained from the City Engineer's Office for a $100 deposit, with additional sets available for $50 per set.

The procurement required all bidders to possess a Unique Entity Identification (UEI) number registered through SAM.gov and to comply with Disadvantage Business Enterprise (DBE) Good Faith Efforts requirements. The project is federally funded through the Hazard Mitigation Grant Program under 44 CFR 206 Subpart N with a federal match of 75 percent, a state match of 10 percent, and a local match of 15 percent. No incumbent vendors or current contractors were identified in the procurement documents. Bids could not be withdrawn for 60 days following the scheduled closing time of September 2, 2025. The City of Thomasville reserved the right to reject any or all bids, waive informalities, re-advertise, or award the contract in its best interest. According to the attached Memorandum of Record dated September 24, 2025, the solicitation was subsequently canceled due to an insufficient number of bids received, resulting in the termination of this competitive bidding opportunity. No specific award value or budget range was disclosed in the available procurement documents.