HLS06 - RFQ - Purchase of Mobile Office Trailer

The Massachusetts Department of Conservation and Recreation is soliciting quotes for the purchase and installation of one new exterior grade portable office trailer at the New Salem Field Office located at 21 Elm Street in New Salem, Massachusetts. The trailer must meet minimum dimensions of 12 feet by 50 feet and remain unfurnished while incorporating two private office spaces and one ADA-accessible restroom-ready space. Mandatory specifications include 120/240 single phase 100 amp electrical service with heating and air conditioning, two door egresses (one with stairs and one with ADA access ramp), insulated skirting, plumbing connections for a two-tank system, and delivery, placement, and setup including foundation plans, tie-downs, blocking, and leveling. The vendor is responsible for all permitting, filing, and servicing necessary to obtain and maintain a Certificate of Occupancy, which must be completed by June 30, 2026, as the trailer will be utilized during the 2026 FIFA World Cup events scheduled in the region during June, July, and August. Desirable features include ball hitch locks and security packages such as flood lights, fire extinguishers, and alarm systems. Bidders must provide itemized pricing for the trailer purchase, delivery, installation, permitting, Certificate of Occupancy, and optional items, along with estimated delivery and installation timeframes, warranty details, and confirmation of ability to serve Franklin County. Evaluation criteria include the vendor's ability to meet specifications, pricing, warranty coverage, delivery and installation timeframe, and prompt pay discounts. Questions from bidders are due by 10:00 AM EDT on March 27, 2026, with answers provided by March 31, 2026, and RFQ responses must be submitted electronically via the CommBuys system by 10:00 AM EDT on April 7, 2026, with an estimated award date of April 13, 2026.

This procurement is restricted to vendors registered on the HLS06 contract vehicle, limiting eligible respondents to pre-qualified suppliers on that vehicle. All deliverables and vendor bid proposals must meet accessibility standards as set forth in Executive Order 614 and the Americans with Disabilities Act Title II. No specific incumbent vendors or current contractors are identified in the available documentation. No additional compensation will be allowed for work restrictions that may be imposed by the Department of Conservation and Recreation during the 2026 FIFA World Cup period and related events. The estimated procurement value is $100,000 for an outright purchase, with pricing to be evaluated as part of the selection criteria.