HLS06 - Purchase of Mobile Office Trailer~2.docx

Statement of Work – Request for Quote

2026 FIFA WORLD CUP – BOSTON, MASSACHUSETTS

The 2026 FIFA World Cup will be held at Gillette Stadium in Foxborough, related events, and significant tourist events such as Sail Boston and the 250th Anniversary of the United States will be held throughout the region. Matches and Fan Fest and other possible 250th Celebration activities are scheduled through June, July and August 2026. DCR will be imposing work and/or traffic restrictions as necessary to minimize impacts during these periods when, as determined by DCR, the Contractor’s operations could impact vehicular and/or pedestrian traffic. No additional compensation will be allowed for work restrictions, nor will the Contractor have any claim for related costs, direct or indirect. The Contract time determinations have accounted for potential work restriction during this period and Contractor’s should plan accordingly. Any necessary or emergency work required during this time will require DCR approval.

Accessibility Standards Effective immediately, all deliverables related to goods and services contracts must meet the accessibility standards set forth with Executive Order 614 and the Americans with Disabilities Act Title II (ADA Title II). This applies to all vendors’ bid proposals and related documents submitted for consideration.

RFQ Title: Purchase of Mobile Office Trailer Commbuys Bid #: BD-26-1020-DCRWS-DC700-126922 Contract #: HLS06: Homeland Security, Public Safety, and Traffic Safety Supplies Description of need Summary: This Request for Quote (RFQ) is posted by the Department of Conservation and Recreation for the procurement of a vendor to provide one (1) NEW Exterior Grade Portable Office Trailer and associated accessories and equipment including installation/set-up any permitting required for our New Salem Field Office located at 21 Elm Street in New Salem, Massachusetts.

Commonwealth Eligible Entity Engaging a Vendor:

This Request for Quote (RFQ) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFQ and to contract for some, all, or none of the responding vendors as a result of this RFQ. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFQ, in part or in its entirety, if it is in the best interest of the agency to do so.

Estimated Duration of Project: Outright Purchase

Estimated Value of Procurement: $100,000

Anticipated Completion of Project: June 30, 2026

The selected vendor will be responsible for the following tasks/specifications sought:

Commodities being Procured: The Massachusetts Department of Conservation and Recreation seeks a vendor to provide a new exterior grade mobile office trailer including installation/set-up, tie-down of trailer, installation of any accessories, and readying the trailer to meet all conditions for Certificate of Occupancy.

The Bidder must be able to provide the following (mandatory):

· One (1) NEW exterior grade mobile office trailer (minimum 12' x 50') equipped with the following:

· Unfurnished with two (2) private office spaces and one (1) ADA accessible restroom ready space. Note: DCR will separately procure restroom services including water supply tank, wastewater holding tank, water pump, sink, toilet, hot water services. Office Trailer Restroom Rental | Job Trailer Restroom for Rent Near Me

· Unit should have necessary tank outlet/inlet for a two-tank system (waste and water source) as well as an inlet for public water supply i.e. toilet flange, wall mounted trap piping for sink, and related piping to undercarriage of office trailer for water and waste storage tanks. NOTE: If available unit being quoted already has toilet and sink installed, please indicate in your quote.

· Electricity, heat, air conditioning. (Note: Contractor will be responsible to tie into existing electrical.) Min. electrical service 120/240 single phase 100 amp

· Two (2) door egresses comprised of one egress with stairs and the second egress with ADA access ramp

· Delivery/placement/set up including foundation plans, tie-downs into dirt, block & level and any work required to obtain a Certificate of Occupancy, as applicable

· Awarded Vendor, working in conjunction with DCR, shall be responsible for filing, servicing, and paying for all necessary permits to obtain Certificate of Occupancy, as applicable.

· Insulated skirting (installed) The following accessories shall be considered desirable:

· Ball hitch locks

· Security packages (flood lights, fire extinguishers, alarm system, etc.)

Evaluation Criteria: Responses will be evaluated according to the following criteria: Bidders must submit responses that meet all the submission requirements of the RFQ. Only responsive proposals that meet the submission requirements will be evaluated, scored, and ranked by the evaluation team according to the evaluation criteria. Additional information may be requested for evaluation purposes.

· Vendor’s ability to provide a trailer that meets the specifications outlined above and Business Specifications.

· Pricing and availability of “mandatory” items

· Pricing and availability of “desired” items

· Warranty

· Number of days order to delivery and installation

· Prompt pay discounts Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system. If you are a vendor on HLS06 and have not registered on Commbuys, you are required to do so. Vendors should consult the vendor user guide at http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.

Help is available from the Commbuys Help Desk at 617.720.3197.

Questions are Due by: 10:00 AM (EDT) March 27, 2026 Answers to Questions will be submitted by: 10:00 AM (EDT) March 31, 2026 RFQ Responses are due by: 10:00 AM (EDT) April 7, 2026 Estimated Award Date: April 13, 2026 Project Number: W26-7610-E15 image1.emf