Historic Preservation Ordinance Illutrated Design Guidelines

The City of Madison, Wisconsin, through its Planning Department, issued a Request for Proposals (RFP 12010) seeking a qualified illustrator or consultant to develop comprehensive Illustrated Design Guidelines for the city's Historic Preservation Ordinance. The primary objective is to create a visual document that graphically conveys definitions and examples of appropriate building interventions across five historic districts: Mansion Hill, Third Lake Ridge, University Heights, Marquette Bungalows, and First Settlement. The project requires three key deliverables: an initial guideline outline identifying definitions and sample projects, a 75% draft guidelines document with illustrations and text, and a final complete guidelines document. Evaluation criteria include relevant past work (25%), sample illustrations (25%), project completion capability (15%), cost (30%), and local vendor preference (5%). The RFP was issued on February 8, 2023, with questions due by February 21, 2023, answers posted by February 28, 2023, and proposals due by March 8, 2023, at 2:00 PM CST. The anticipated project timeline includes consultant selection in mid-to-late March, city approval in late March to early April, contract execution in April, work commencement in spring 2023, and project completion in summer 2023.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The total maximum budget for the project is $30,000, with payments structured as follows: 10% upon contract execution, 15% upon outline acceptance, 50% upon draft guidelines acceptance, and 25% upon final guidelines acceptance. The City will retain full rights to the work products and may modify the guidelines as a living document over time, though original work will be credited to the creator. Proposers must submit electronically in PDF format, with a maximum of ten pages, including a cover letter, team expertise, detailed cost proposal with hourly rates and task breakdowns, firm information, and at least five examples of similar projects. The evaluation report indicates that five vendors submitted proposals: Afore Preservation Consulting, Commonwealth Preservation Group LLC, Image Advantage, Johnson, Mirmiran & Thompson Inc, and NHPA Consultants. Ultimately, Johnson, Mirmiran & Thompson Inc was selected as the top-scoring vendor following the evaluation process and subsequent interview.