Historic Courthouse Cafe Concessionaire Services

Sarasota County is soliciting proposals for Historic Courthouse Cafe Concessionaire Services through Request for Proposals (RFP) #242623PB, seeking a qualified food services operator to manage the Law & Order Cafe located within the Historic Courthouse Building. The contract aims to provide comprehensive food services for approximately 250 county employees and 400 daily public visitors, operating during business hours from 8:30 a.m. to 5:00 p.m. Proposers must demonstrate food service experience, with a preference for businesses that have operated in Florida within the past year. The successful vendor will be responsible for developing, managing, and operating the cafe, offering a diverse menu including breakfast, lunch, snacks, and beverages, with a mandatory focus on healthy food options (at least 50% of menu items must meet specific nutritional guidelines). The county anticipates an initial three-year contract term with options for two additional one-year renewals. Proposals are due by October 4, 2024, and must include a comprehensive submission package featuring a letter of interest, key personnel resumes, project approach, detailed menu selections with pricing, and proof of necessary licenses and insurance.

There are no specific set-aside designations mentioned for disadvantaged enterprises in the solicitation documents. The county will provide the cafe location, basic utilities, and some existing equipment, while the concessionaire is responsible for all other operational costs, including food, additional equipment, and supplies. Based on the commission report included in the attachments, the cafe generated total sales of $263,371.31 in 2023, with commissions of $13,168.60, suggesting a potential substantial revenue opportunity for the selected vendor. The proposer must comply with Sarasota County's Integrated Pest Management guidelines and wellness initiatives, including green cleaning practices and nutritional standards. The cafe space is fully equipped, with detailed floor plans and interior photographs provided in the attachments, featuring a coffee/tea station, display case, cash register area, hand washing stations, and two seating areas. While no incumbent vendor is explicitly identified, the county seeks a professional food service operator capable of maintaining a high-quality, health-conscious dining experience for courthouse employees and visitors.