Hill CC R & M - Armory Door Control Replacement (MDS)

The Illinois Department of Corrections is seeking a vendor to replace and install armory door control systems at Hill Correctional Center in Galesburg, Lawrence County. The procurement involves furnishing and installing a new control panel to manage front, rear, armory entrance, and slider doors, including all associated relays, circuitry, interlock circuits, indicators, speakers, and wiring. The selected vendor must remove and dispose of replaced items and clear all project debris from the site. A mandatory pre-bid conference and site visit is scheduled for November 18, 2025, at 11:00 a.m., with attendance limited to a maximum of three participants per vendor. Vendors must confirm attendance by email to Paul Kisler by November 17, 2025, at 2:00 p.m. Bid submissions are due no later than November 25, 2025, at 10:00 a.m., which can be submitted via BidBuy or email to Michael Smiddy. The contract will be awarded to the responsive and responsible vendor submitting the lowest price, with bids remaining firm for 120 days from opening.

The contract contains no specific set-asides for small, minority-owned, women-owned, disabled-owned, or veteran-owned businesses. Vendors must comply with prevailing wage requirements under the Illinois Prevailing Wage Act and are prohibited from using subcontractors. Successful bidders must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance. Vendors are subject to comprehensive background investigations and potential security clearances. The contract term will commence upon the last dated signature and extend through June 30, 2026, with all work performed entirely in the United States at Hill Correctional Center. While a specific award value is not explicitly stated, the procurement represents a one-time engagement for door control system replacement, with all transportation and handling costs to be covered by the vendor on an F.O.B. Destination basis.