Hill CC - IFB Dish Machine W/Repair & Maintenance Contract - (MDS)

The Illinois Department of Corrections (IDOC) is procuring a commercial dishwashing machine for Hill Correctional Center in Galesburg through an Invitation for Bid (IFB) process. The procurement includes a Hobart FT1000E energy recovery steam flight-type dishwashing machine or approved equivalent, with specific requirements for an automatic soil removal system, delime notification, and energy recovery features. The contract encompasses the complete procurement, removal of the existing machine, installation of the new machine, and a comprehensive five-year repair and maintenance service agreement. Vendor responsibilities include providing staff training, warranty documentation, and meeting precise operational and safety specifications. The solicitation requires electronic bid submissions through BidBuy, with vendor questions due by January 3, 2025, and the final bid due date set for January 8, 2025. Evaluation criteria will focus on the lowest overall total price among responsive and responsible bidders, with specific attention to meeting technical specifications and service requirements. The vendor must maintain prevailing wage requirements and carry specified insurance, including $1,000,000 per occurrence and $2,000,000 annual aggregate commercial liability coverage.

The procurement does not indicate specific set-aside designations for disadvantaged enterprises, though a $15 Minority Contractor Initiative fee is required for contracts valued at $1,000 or more. A Minority Business Enterprise (BEP) and Veterans Business Program (VBP) utilization goal of 0% was noted in the award documentation. The contract was ultimately awarded to Focus Business Inc. for $382,976.90, who was selected from two bidders, outcompeting Tiles In Style's bid of $417,531.00. The initial contract term is five years, with no specified renewal options. The procurement may be partially or totally funded with federal funds, though specific funding details were not disclosed. The successful vendor must provide emergency service response within two hours and routine service response within eight hours, with all work performed during standard working hours (Monday through Friday, 7:00 am to 4:00 pm), except for emergency situations. Vendors must complete and submit vendor disclosure forms, including certifications of non-debarment status, taxpayer information, and potential lobbying relationships.