Hill CC - IFB Dish Machine W/Repair & Maintenance Contract - (MDS)

The Illinois Department of Corrections (IDOC), specifically for the Hill Correctional Center located in Kendall County, is seeking a procurement for a commercial dish machine with a comprehensive 60-month service contract. The solicitation involves the complete replacement of an existing dish machine, requiring vendor responsibilities for equipment removal, new machine installation, and subsequent five-year repair and maintenance services. The specific equipment sought is a Hobart FT1000e energy recovery steam flight-type dishwashing machine or an equivalent model. Key service requirements include an 8-hour response time for routine service calls and a 2-hour response time for emergency maintenance situations. The solicitation was originally posted on November 6, 2024, with a bid response deadline of November 27, 2024, and vendors must submit all documentation through the BidBuy online procurement system. Potential bidders are required to complete vendor disclosure forms, including the IPG Active Registered Vendor Disclosure and Vendor Disclosure documents, which verify compliance with state procurement laws and disclose potential conflicts of interest.

The procurement is not designated as a small business set-aside, minority-owned, women-owned, or veteran-owned enterprise contract. Subcontractors are permitted, with a requirement to disclose any subcontracts exceeding $100,000. Vendors must comply with prevailing wage requirements and adhere to payment terms consistent with the State Prompt Payment Act. While a specific budget range is not explicitly stated, the contract will cover the initial machine purchase, installation, removal of existing equipment, and a comprehensive five-year maintenance agreement. Notably, the original solicitation (Bid #25-426DOC-HILLC-B-45358) was previously amended and cancelled under JCAR Title 44 Part 1, Section 1.2040 b, indicating that the State reserves the right to modify or cancel the procurement process. Interested vendors should continuously monitor the BidBuy system for potential rebid opportunities or updates to this specific contract opportunity.