Hill Canyon Treatment Plant and Los Robles Greens Golf Course Mechanical System Upgrades (CI 5647 & CI 5662)

The City of Thousand Oaks is procuring mechanical system upgrades for two municipal facilities through this sealed-bid solicitation: the Hill Canyon Treatment Plant and Los Robles Greens Golf Course. The scope of work at Hill Canyon Treatment Plant includes replacement of all controls and control system components across various buildings, installation of new controls at select buildings, replacement of exhaust fans with associated structural and roofing work, and replacement of variable frequency drives (VFDs). At Los Robles Greens Golf Course, the contractor must replace the existing chiller and pump with new equipment, replace the gas-fired boiler and hot water pump with new equipment, install a new air-cooled split system VRF unit to provide supplemental cooling to the kitchen and dishwasher room, and replace all existing HVAC system controls with new controls, including new controls for the "Gardens" buildings. The project was released on April 24, 2026, with a mandatory pre-bid meeting and site walks scheduled for May 6, 2026, beginning at 8:00 a.m. at Hill Canyon Treatment Plant and 11:00 a.m. at Los Robles Greens Golf Course. The deadline for submitting questions is May 13, 2026, at 3:00 p.m., and bids are due June 3, 2026, at 3:00 p.m., with bid opening via Zoom meeting immediately following submission. Bid security is required and may be submitted electronically through Surety2000 or in hard copy form (notarized bid bond, certified check, cashier's check, or cash) to the City Clerk Department prior to bid opening. Responses must be submitted electronically through the City's procurement portal at https://procurement.opengov.com/portal/toaks.

The solicitation documents do not indicate specific set-aside designations or restrictions limiting bidder eligibility based on business classification or disadvantaged enterprise status; however, all bidders must review contract documents, specifications, and site conditions to ensure accurate and complete proposals and comply with applicable regulations and performance standards. No incumbent vendors or current contractors are identified in the available documentation. The engineer's estimate for the combined project totals $3,500,000, with $2,500,000 allocated for Hill Canyon Treatment Plant and $1,000,000 for Los Robles Greens Golf Course, establishing the budget range for this comprehensive mechanical systems upgrade initiative intended to address equipment that has reached the end of its useful life while reducing energy costs through installation of more efficient equipment and improving the City's ability to view and control HVAC systems.