Hill_Canyon_Treatment_Plant_and_Los_Robles_Greens_Golf_Course_Mechanical_System_Upgrades_(CI_5647_&_CI_5662).pdf
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- Attached to
- Hill Canyon Treatment Plant and Los Robles Greens Golf Course Mechanical System Upgrades (CI 5647 & CI 5662)
- Solicitation number
- 2025/2026-32
- Issued by
- Ventura County, California
About this file
This is a bid solicitation document issued by the City of Thousand Oaks, California, for the upgrade of mechanical systems at two municipal facilities: the Hill Canyon Treatment Plant and Los Robles Greens Golf Course. The project encompasses replacement of all controls and control system components at the treatment plant, installation of new controls at select buildings, replacement of exhaust fans with associated structural and roofing work, and replacement of variable frequency drives (VFDs). At the golf course, the scope includes replacement of the existing chiller and pump, replacement of the gas-fired boiler and hot water pump, installation of a new air-cooled split system VRF unit for supplemental cooling to the kitchen and dishwasher room, and replacement of all existing HVAC system controls with new equipment and controls for the "Gardens" buildings. The project was released on April 24, 2026, with a mandatory pre-bid meeting scheduled for May 6, 2026, featuring site walks at both locations beginning at 8:00 a.m. at Hill Canyon Treatment Plant and 11:00 a.m. at Los Robles Greens Golf Course. The deadline for submitting questions is May 13, 2026, at 3:00 p.m., and bids are due June 3, 2026, at 3:00 p.m., with a bid opening scheduled via Zoom meeting immediately following the submission deadline.
The engineer's estimate for this project totals $3,500,000, with $2,500,000 allocated for the Hill Canyon Treatment Plant and $1,000,000 for the Los Robles Greens Golf Course. Bid security is required and may be submitted as an electronic bid bond through Surety2000, an original hard copy notarized bid bond, certified check, cashier's check, or cash, with all non-electronic options required to be received by the City Clerk Department prior to bid opening. The project is being undertaken to address equipment that has reached the end of its useful life and is intended to reduce energy costs through installation of more efficient equipment while improving the City's ability to view and control HVAC systems. Responses must be submitted electronically through the City's procurement portal at https://procurement.opengov.com/portal/toaks.
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HILL CANYON TREATMENT PLANT AND LOS ROBLES GREENS
GOLF COURSE MECHANICAL SYSTEM UPGRADES (CI 5647 & CI
5662)
City of Thousand Oaks
2100 Thousand Oaks Blvd
Thousand Oaks, CA 91362
RELEASE DATE: April 24, 2026
DEADLINE FOR QUESTIONS: May 13, 2026
RESPONSE DEADLINE: June 3, 2026, 3:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://procurement.opengov.com/portal/toaks https://procurement.opengov.com/portal/toaks%0c
City of Thousand Oaks undefined
Hill Canyon Treatment Plant and Los Robles Greens Golf Course
Mechanical System Upgrades (CI 5647 & CI 5662)
I. Introduction II. Project Details
III. Vendor Submissions
Attachments:
A - 2026-04-20 - CI 5647 & CI 5662 NTB & GCs undefined #2025/2026-32 Title: Hill Canyon Treatment Plant and Los Robles Greens Golf Course Mechanical System Upgrades (CI 5647 & CI
1. Introduction
1.1. Summary
The City is seeking a contractor to perform services for the upgrade of mechanical systems at the Hill
Canyon Treatment Plant and Los Robles Greens Golf Course. At the Hill Canyon Treatment Plant, work shall include replacement of all controls and control system components with new at various buildings.
New controls to be installed at select buildings. Replacement of exhaust fans, with associated structural and roofing work, and replacement of VFDs.
At the Los Robles Greens Golf Course, work shall include replacement of the existing chiller and pump with new equipment, and the replacement of the existing gas-fired boiler and HHW pump with new equipment. In addition, a new air-cooled split system VRF to provide supplemental cooling to the kitchen and dishwasher room. All existing HVAC system controls to be replaced with new. “Gardens” buildings to have all new controls added.
1.2. Background
The controls systems and equipment have reached the end of their useful life and are in need of an upgrade. This project will allow the City to reduce energy costs by installing new, more energy efficient equipment, along with allow the City to view/control the HVAC equipment more effectively.
1.3. Contact Information
Project Contact:
Daniel Leveque
Construction Project Coordinator
2100 Thousand Oaks Blvd.
Thousand Oaks, CA 91362
Email: dleveque@toaks.gov
Phone: (805) 449-2266
Procurement Contact:
Andrew Becker
Purchasing Supervisor
2100 East Thousand Oaks Blvd
Thousand Oaks, CA 91362
Email: abecker@toaks.gov
Phone: (805) 449-2203
Department:
Finance - Facilities
1.4. Timeline
Release Project Date April 24, 2026 mailto:dleveque@toaks.gov tel:(805)449-2266 mailto:abecker@toaks.gov tel:(805)449-2203
Title: Hill Canyon Treatment Plant and Los Robles Greens Golf Course Mechanical System Upgrades (CI 5647 & CI
Pre-Bid Meeting (Mandatory) May 6, 2026, 8:00am
Hill Canyon Treatment Plant - meet at the main lobby of the Administration Building at 8am, there will be a 10 min grace period to start the walk. Late entries won't be permitted to attend walk. Walk is scheduled to go from 8am-10am @ 9600 Santa
Rosa Rd. Camarillo, CA 93012. For Los Robles
Greens Golf Course - meet outside the Pro Shop at
11am for the walk which is scheduled for 11am-
12pm @ 299 S. Moorpark Rd. Thousand Oaks, CA
91361.
Question Submission Deadline May 13, 2026, 3:00pm
Title: Hill Canyon Treatment Plant and Los Robles Greens Golf Course Mechanical System Upgrades (CI 5647 & CI
Submission Deadline June 3, 2026, 3:00pm
Thousand Oaks City Clerk Department is inviting you to a scheduled Zoom meeting.
Topic: CI 5647 & CI 5662 HCTP and LRGC
Mechanical Systems Upgrades 2025/2026-04 &
2025/2026-05
Time: Jun 3, 2026 03:30 PM Pacific Time (US and
Canada)
Join Zoom Meeting https://us02web.zoom.us/j/82367730947?pwd=D mQ6DcTa0me4ljnxK0O9G22gYbsjxO.1
Meeting ID: 823 6773 0947
Passcode: 968118
One tap mobile
+16692192599,,82367730947#,,,,*968118# US
(San Jose)
+16699006833,,82367730947#,,,,*968118# US
(San Jose)
Join by SIP
• 82367730947@zoomcrc.com
Join instructions https://us02web.zoom.us/meetings/82367730947
/invitations?signature=SWZMTylKTThP9GZm7mfL
Wkze-lleKfIfXWBgToflATo https://us02web.zoom.us/j/82367730947?pwd=DmQ6DcTa0me4ljnxK0O9G22gYbsjxO.1 https://us02web.zoom.us/j/82367730947?pwd=DmQ6DcTa0me4ljnxK0O9G22gYbsjxO.1 mailto:82367730947@zoomcrc.com https://us02web.zoom.us/meetings/82367730947/invitations?signature=SWZMTylKTThP9GZm7mfLWkze-lleKfIfXWBgToflATo https://us02web.zoom.us/meetings/82367730947/invitations?signature=SWZMTylKTThP9GZm7mfLWkze-lleKfIfXWBgToflATo https://us02web.zoom.us/meetings/82367730947/invitations?signature=SWZMTylKTThP9GZm7mfLWkze-lleKfIfXWBgToflATo
Title: Hill Canyon Treatment Plant and Los Robles Greens Golf Course Mechanical System Upgrades (CI 5647 & CI
2. Project Details
2.1. Scope of Work or Project Details
Please see Attachments for Scope of Work.
2.2. Engineer's Estimate
Estimate Amount:
Hill Canyon Treatment Plant - $2,500,000
Los Robles Greens Golf Course - $1,000,000 https://procurement.opengov.com/portal/toaks/projects/247076/document?section=2360638
Title: Hill Canyon Treatment Plant and Los Robles Greens Golf Course Mechanical System Upgrades (CI 5647 & CI
3. Vendor Submissions
3.1. Bid Requirements*
Did you read through and confirm that you met all of the bid requirements?
☐ Yes
☐ No
*Response required
3.2. Bid Bond Type*
What type of bid security are you submitting?
If you choose to opt out of using Surety2000 to submit an electronic bid bond, then one of the following options must be received by the City Clerk Department, (2100 E. Thousand Oaks Blvd.
Thousand Oaks, CA 91362) prior to the bid opening:
• Original Hard Copy of the Notarized Bid Bond on City's Bond Form
• Certified Check
• Cashier’s Check
• Cash
Bidders are fully responsible for ensuring their bid security is received by the City Clerk Department prior to the bid opening. Failure to provide the required bid security, prior to the bid opening, shall cause the bid to be deemed incomplete and therefore non-responsive.
Please select the type of bid security you are submitting from the following choices:
☐ Electronic Bid Bond through Surety2000
☐ Original Hard Copy of Notarized Bid Bond
☐ Certified Check
☐ Cashier's Check
☐ Cash
*Response required
3.3. Bid Bond Verification Form
Please enter your Bid Bond information from Surety2000 below if submitting an electronic bid bond. For the Vendor ID Field, please enter in your company's EIN number.
When entering the Project ID into Surety2000 for the bond, please ensure that you enter the exact
Project ID# (including punctuation) that is listed below.
Please also ensure that the bid bond is verified by clicking on the "Verify Bid Bond" button in the portal and make sure that it says that the bid bond is verified. Bids that have electronic bid bonds through
Surety2000 that are not verified in the OpenGov portal will not be opened.
If you are having any issues with the bid bond verification, please reach out to the Procurement Contact listed in the Introduction.
Title: Hill Canyon Treatment Plant and Los Robles Greens Golf Course Mechanical System Upgrades (CI 5647 & CI
3.4. Bid Security Return
If you are submitting a bid security other than an electronic bid bond, would you like the bid security returned after award?
☐ Yes - please return by mail
☐ No - City may securely dispose of it
3.5. Bid Documents*
Please Upload your COMPLETE Bid Documents here including ALL BID FORMS in the Bidder's Checklist.
*Response required
| 1. Introduction |
| 1.1. Summary |
| 1.2. Background |
| 1.3. Contact Information |
| 1.4. Timeline |
| 2. Project Details |
| 2.1. Scope of Work or Project Details |
| 2.2. Engineer's Estimate |
| 3. Vendor Submissions |
| 3.1. Bid Requirements* |
| 3.2. Bid Bond Type* |
| 3.3. Bid Bond Verification Form |
| 3.4. Bid Security Return |
| 3.5. Bid Documents* |
File details come from the government source that posted it. Updated .